VP, Site Operations Clinical Research

Panoramic Health

Come Join our team!!


The Vice President, Site Operations is responsible for overseeing the strategic direction and operational management of the day to day, clinic level research operations across the Panoramic Science network of research sites.

The primary objective of this role is to grow the size of the Investigational Site Network through meeting site-level enrollment targets, effectively expanding to new sites, managing existing and new sites, recruiting and retaining site level study coordinators and supporting the activities and oversight of Principal Investigators, always in compliance with Good Clinical Practice. The Vice President, Site Operations will oversee Clinical Research Coordinators and Research Assistants conducting clinical trials at the Investigator level in Medical Offices, Vascular Access Centers, and Ambulatory Surgical Centers.

The Vice President, Site Operations in concert with the President for Panoramic Science and Vice President of Research Affairs and External Engagement, is accountable for achieving successful delivery of clinical trial activities at the site and patient level by meeting company and regulatory requirements of protocol compliance, achievement of enrollment targets, timely data entry and quality in compliance with GCP.

This individual performs work within established policies and guidance under general supervision.

Duties and Responsibilities
• Grow the network: Ensure success of new sites by developing and deploying site activation plan, including appropriate identification and training of PIs, referring physicians, clinic staff and study coordinators.
• Recruit and retain Clinical Research Coordinators or other site level research personnel such as clinical trial assistants through proactive, team-based management style and a structured approach to managing for performance.
• Ensure GCP compliance in physical facilities, including necessary security features and equipment to conduct research: lockable rooms, lockable cabinets, refrigerators with recording thermometers, freezers with recording thermometers, centrifuges (calibration logs), EMR access for research personnel, monitoring area for CRAs.
• Effectively manage study coordinator and site performance, ensuring that sites and coordinators are appropriately meeting enrollment targets, and proactively address any barriers to satisfactory enrollment at sites.
• Build collaborative relationships with physician leadership, referring physicians and clinic leadership at each location to ensure research program success, clear communication, and a team-based approach to removing barriers to enrollment.
• Develop and deploy a site level quality program that includes an annual audit plan, regular review of monitoring letters, plan of correction templates, escalation plan.
• Conduct annual training and re-training programs for Panoramic Science employees to foster research knowledge regarding research regulations, quality standards, and Panoramic Science SOPs.
• Work collaboratively with central support team to ensure seamless processes for patient care and customer service at all sites, specifically ensuring that processes and communication with Central Enrollment team, Regulatory Teams and data management teams are optimized and proactively addressing any barriers or issues.
• Participates in business development activities, as required, including but not limited to: reaching out to clinical trial sponsors and CROs, participation in Investigator Meetings, Trade Shows.
• Perform other duties and responsibilities as required, assigned, or requested
Experience, Education and Requirements
• Minimum of 14+ years of clinical research experience required.
• Minimum of 7 years of prior supervisory/people management leadership experience.
• Minimum of 5 years of experience in site operations
• Master’s degree in scientific or health-related field is required.
• Association of Clinical Research Professionals (ACRP) or Society of Clinical Research Professional Association (SOCRA) Certification required.
• Expert knowledge of clinical research protocols and Good Clinical Practice.
• Exposure to clinical and/or medical/psychological research preferred.
• Extensive experience working on multiple large-scale clinical trials in nephrology, cardiology or endocrinology.
• Self-starter with strong leadership, project management, and organizational skills.
• Ability to work independently and with teams on complex problems and to develop resolutions at both strategic and functional level.
• Ability to define project scope, set clear goals and expectations, prioritize activities, set milestones and follow through to successful completion.
• Excellent interpersonal skills including communication, negotiatio