Administrative Aide - Part-time

Administrative Aide II
Part-Time (20 Hours per Week)

The Town of Windsor is seeking an organized, detail-oriented, and self-motivated individual to join the Human Resources Department as a part-time Administrative Aide. This position provides administrative and clerical support by performing a variety of tasks, including data entry, records management, customer service, accounts payable processing, and general office support.

Essential Duties and Responsibilities

• Process Personnel Action Forms for new hires, employee pay increases and other status changes
• Process department’s accounts payable invoices.
• Assist with the preparation and distribution of the quarterly employee newsletter.
• Perform general office duties, including filing, records management, running reports, correspondence with other departments, copying, scanning, faxing, and data entry.
• Answer telephone calls and respond to inquiries from employees and the general public in a professional and courteous manner.
• Provide administrative support for special projects and perform other related duties as assigned.

Preferred Qualifications:

• The ability to work both independently and collaboratively in a team-oriented office environment.
• Excellent customer service and interpersonal communication skills.
• Strong organizational skills with the ability to manage multiple priorities and adapt to changing needs.
• Exceptional attention to detail and a commitment to accuracy.
• The ability to handle confidential information with discretion and professionalism.

Minimum Qualifications:

• High school diploma or equivalent and at least three (3) years of clerical or administrative experience, or any equivalent combination of education, training, and experience.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and internet applications. Experience with mail merge, database management, or similar software is desirable.
• Experience with MUNIS financial and/or human resources software is preferred.
• Successful completion of a background check and pre-employment drug screening, including marijuana screening.

Schedule and Compensation:

Schedule: 20 hours per week, Monday through Friday, between 8:00 a.m. and 5:00 p.m. Afternoon availability is required. Minimum of four days which includes Mondays and Fridays.

Compensation: $21.00–$22.00 per hour, depending on qualifications.

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