Legal Executive Assistant

Legal Executive Assistant

Company:

The Boeing Company

The Boeing Company’s Law Department is seeking a Legal Executive Assistant to join their team! This person will support a Vice President as well as other attorneys/executives within the Law and Global Compliance organization and provide administrative support in a variety of legal practice areas. This position is based at Boeing’s corporate headquarters in Arlington, VA. We are open to both Level C and Level D Executive Assistants to join our team.

A successful candidate will have demonstrated experience working under limited supervision and performing multiple work assignments concurrently, often within a short period of time, while maintaining accuracy and attention to detail. The individual will also work well with others, clearly communicate requirements, expectations, and deadlines, and ask questions to acquire and share relevant information.

Position Responsibilities:

• Support all aspects of assigned executive attorneys’ daily work routine 

• Understand and adapt to unique priorities, working habits and preferences of each executive

• Serve as a liaison and point of contact between attorneys and their internal and external clients, outside counsel, and government officials and agencies, as needed

• Monitor the status of pending items, and keep executives advised of time-sensitive issues and emergent matters

• Coordinate and manage attorney calendars by accurately scheduling meetings, conference calls and video conferences across multiple time zones

• Assist in the development, preparation, proofreading, revision and distribution of meeting agendas and materials, presentations, legal documents, financial spreadsheets, tables, charts, reports, and routine correspondence

• Maintain paper and electronic filing systems using accepted legal office practices and the company’s record keeping systems and procedures

• Follow Boeing policies and procedures, and use industry accepted security practices when handling sensitive and confidential information and communications

• Schedule and coordinate domestic and international travel; regularly monitor all logistical aspects of the trips; revise meeting agendas, tour schedules and travel itineraries, as needed; communicate changes to all parties involved in a timely fashion

• Prepare, reconcile and submit expense reports using Concur to ensure timely and accurate payment and/or reimbursement

• Use Boeing’s internal legal matter management system to create, monitor and manage legal matters; process invoices and generate reports, as needed

• Register, process and escort domestic and foreign visitors

• Receive, sort, prioritize and accurately distribute office mail in a timely fashion; handle all sensitive and confidential information with discretion and proper safeguards

• Coordinate work with other Law & Global Compliance staff members; provide backup support for other attorneys/executives, as needed 

• Assist with the onboarding of new attorneys, and with the training and onboarding of new support staff members

• Order and maintain office supplies using Boeing’s approved system, and in accordance with Boeing’s policies and procedures

• Take on various other work and responsibilities, as needed

• Know and abide by Boeing’s policies and procedures at all times

To perform this job successfully the ideal candidate will:

• Exhibit exceptional skills in the following areas:

• • Writing, editing, and proofreading

  • Organization and time-management

  • Verbal communications

  • Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) 

• Exhibit a high level of professionalism

• Exhibit excellent, sound judgment

• Be a reliable, trusted partner

• Discretely handle highly sensitive and confidential financial, legal, personal (PII) and institutional information while exercising professionalism and discretion 

• Be highly detailed oriented, maintain a high level of accuracy and attend to details with a minimum level of supervision Thrive in a fast-paced environment; energetically tackle new projects; exhibit a