Director of School Operations - Miami

Company Description

About KIPP Miami

KIPP Miami is part of the KIPP (Knowledge is Power Program) national nonprofit network of college-preparatory, public charter schools educating elementary, middle and high school students. KIPP has a 25-year track record of preparing students for success in college and life. Founded in 2018, KIPP Miami currently operates two nonprofit charter schools in Greater Miami’s Urban Core communities with opportunities grow and expand. Currently, KIPP Miami educates students in grades K-4 at KIPP Royalty Academy and 5-8 at KIPP Courage Academy co-located at the KIPP Miami North Campus Building. To learn more, visit www.kippmiami.org.

Job Description

Here's what you'll be doing:

The Director of School Operations is the school's leader of operations. The DSO manages and is responsible for all non-instructional systems and staff allocated to the school and is required to be on-site daily.

• People Management   

  • Manage the school operations staff and all other school support team members on the operations team

  • Implement and execute a performance management system for direct reports

  • Conduct weekly individual meetings and team meetings

  • Provide professional development
     

• Finance and Purchasing          

  • Develop and manage the school’s budget

  • Conducts monthly financial review meetings with each school leader highlighting  budget to actual performance year to date and a forecast for the year

  • Makes budget management recommendations to SL so that resources are allocated according to the school’s mission and vision

  • Manages all aspects of day-to-day financial operations in compliance with fiscal policies & procedures

  • Oversee purchasing for the school

  • Executes and compensation changes and stipend assignments and requests

  • Audits monthly compensation reports

• Attendance 

  • Ensures strong attendance processes and systems are in place and intervenes as necessary to ensure that ADA goals are met

  • Ensures that 100% of absent students receive a call on a daily basis

  • Oversees the attendance intervention and truancy process to make sure that attendance concerns are addressed early and often

  • Helps to coordinate with student support team and school leadership to address chronic absenteeism

  • Provides coaching, accountability and feedback on weekly attendance meetings with leadership team members

• Academic Support Operations 

  • Manage the operational logistics of all student test administration, in coordination with school leadership and/or teaching staff
     

• Student Recruitment / Enrollment       

  • Ensure the school meets annual enrollment targets by backwards planning from target enrollment numbers and dates and maintains enrollment targets over the course of the year

  • Plan events and outreach to families

  • Establish partnerships with local businesses and organizations

  • Ensures 100% enrollment on the first day of school and backfills to school’s enrollment targets over the course of the year

  • Ensures 100% completion of registration documents by the first day of school

  • Implement systems and training for school based staff to support recruitment and enrollment efforts

  • Ensures that family engagement events are planned and effectively implemented including but not limited to spring events, summer events, Welcome Meetings and Orientation/Back to School Nights

  • Ensures schools are in partnership with region, coordinating/planning/executing open houses and school tours 

  • Implements processes to prevent student attrition and manages accountability for family follow ups to prevent a student from withdrawing 

  • Manage and monitor key metrics like enrollment numbers, conversion and persistence and problem-solve to adjust practices in response to data

  • In partnership with region, advertises, supports and manages teammate to maintain social media content for the school

• Technology      

  • Oversee day-to-day operations of school based technology projects by ensuring that school leaders, students and staff have access to the technology they need

  • Manage tier 1 response to technology ticketing system 

  • Plan any technology-related enhancements or additional purchases for the subsequent school year