Administrative Assistant

Position Title: Administrative Assistant 

O2EPCM, Inc. is a prominent award-winning experienced firm providing Professional, Technical, Consulting and Management Services in the Planning, Design, Engineering and Construction Industry to Local, State, Federal Government Agencies, Utility Companies and Private Clients. We are dedicated to delivering innovative and sustainable solutions for a variety of projects. We are seeking a Senior Electrical Estimator/Engineer to join our team and contribute to our ongoing success. In this role, you will play a pivotal part in ensuring the successful planning and execution of electrical projects.

Salary Range: $73,000 - $80,000

Location: Onsite (Los Angeles, CA)    

Type: Full-Time                                             

Employee Benefits:

• 100% paid base coverage (Health, Vision, & Dental insurance).
• 401(k)
• Paid Holidays
• Paid Sick
• Paid Vacation
• EAP - Employee Assistance Program

O2EPCM, Inc. https://o2epcm.com/  

Position: Administrative Assistant 

Salary Range: $73,000 - $80,000

Location: Onsite (Los Angeles, CA)    

Type: Full-Time        

Description of Duties

Prepares correspondence, maintains calendars, sets up and coordinates meetings, takes meeting minutes, copies and scans documents, logs information, tracks documents, handles phone calls, greets and assists visitors. Additional duties include support of projects in regards to document control, project controls, financial processes, creating reports and power point presentations.

Post-Secondary Education

  10 years or more experience as an administrative assistant   None   The Administrative Assistant IV will provide comprehensive administrative support to the project supervisors and inspection staff. This role requires a high level of organization, communication, and proficiency in Microsoft programs to ensure efficient and effective operations.  

• Prepare written materials and correspondence.
• Manage calendars for project supervisors and inspection staff.
• Coordinate meetings, prepare agendas, and take meeting minutes.
• Copy and scan documents as needed.
• Maintain project logs and documentation.
• Handle phone calls, greet visitors, and assist them.
• Support communication with project supervisors and inspection staff for document control.
• Track financial documents for budgeting.
• Manage office duties and support inspection staff, including office supplies.
• Serve as a liaison between inspectors and project management/document control.
• Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings.
• Organize filing systems from pre-construction to project close-out.
• Ensure that inspection issued documents are maintained and in compliance with contract documents and LAWA requirements. 
•  

Professional Experience Level/Other Qualifications

• 10 years or more experience as an administrative assistant
• Collaborate well with others and report directly to SCI & PCI inspectors.
• Write and communicate clearly.
• Provide accurate and timely reporting and suggest improvements.
• Strong organizational skills in a fast-paced environment.
• Experience with LAWA is preferred for interacting with LAWA, City departments, contractors, and airlines

Hardware/Software Knowledge

• Knowledge of Project Management Information Software used for inspection/document control (i.e. PM Web, Adobe Pro, Bluebeam, etc.).
• Proficient in Microsoft Office and management software to create logs and charts (Excel, Word, PowerPoint, SharePoint, etc.).

Education/Training

• Post-Secondary Education

Element-Specific Requirements/Notes

• May assume other duties as required/needed 
• Maybe required to work various shifts as needed
• The candidate should pass the federal background check and LAW