Administrative Assistant

Rooted in the Bronx, New Settlement stands with community members to break systemic barriers, advance justice, promote leadership and strengthen neighborhoods. By ensuring agency around education, employment, housing, wellness and creative expression, we help cultivate an equitable society where individuals and families have the power to use their voice to create the change they wish to see.

Since New Settlement’s inception in 1989 as a settlement house rooted in the Bronx, our organization has been a responsive community partner. Originally established to revitalize abandoned buildings into affordable housing, New Settlement has since evolved into a multi-generational, forward-looking organization. We support 15,000 members of the community annually by providing organizing in housing and schools, and programs in education, college access, youth development, arts, workforce development, wellness and more. EEO/AA

JOB SUMMARY: The Administrative Assistant is crucial in providing comprehensive administrative support to New Settlement's organizing departments, the Community Action for Safe Apartments (CASA), and the Parent Action Committee (PAC). The ideal candidate will be extremely organized, detail-oriented, and able to professionally communicate internally with staff and externally with community members. The Administrative Assistant will manage daily office operations, assist with data entry, maintain organized electronic filing systems, and provide administrative support to CASA and PAC offices.

Job Duties include but not limited to:

• Screen telephone calls and maintain a record of messages.
• Manage the program offices and keep equipment clean and ready for use.
• Order office supplies and place food delivery orders as needed.
• Enter attendance records after each meeting into databases.
• Coordinate interpretation and childcare services for scheduled meetings as assigned.
• Maintain electronic filing system and reporting documentation.
• Review interpretation invoices for meeting accuracy and billing.
• Review reporting documentation for accuracy and upload it to the SharePoint site.
• Prepare outgoing mail and assist in the distribution of incoming mail.
• Assist in troubleshooting and contacting sources for technical support and maintenance.
• Attend and contribute to weekly staff meetings as needed.
• Performs related duties.

QUALIFICATIONS & EXPERIENCE:

• Associate’s degree in a related field.
• 3+ years of related work experience.
• Excellent interpersonal, organizational, multi-tasking, time management, and communication skills required.
• Thorough knowledge of computers (especially MS Office suite) and office equipment.
• Strong written, typing and verbal communication skills.
• Ability to work effectively with others.
• Bilingual (English/Spanish) a plus.
• Must possess the ability to maintain confidentiality and use appropriate discretion.
• Must be able to work holidays as needed.

POSITION REQUIREMENTS:

• Must be cleared and maintain clearance throughout duration of employment by NYC DOE fingerprinting.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential fu