Administrative Specialist

At Dow, we believe in putting people first and we’re passionate about delivering integrity, respect and safety to our customers, our employees and the planet.  

Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We’re a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you’re looking for a challenge and meaningful role, you’re in the right place. 

About You and This Role:

Dow has an opening for an Administrative Specialist in Collegeville. In this role, you will provide general administrative support to two Directors and their respective organizations within the Coatings, Monomers, and Plastics Additives R&D/TS&D Organization. You will provide discretion and independent judgment in managing workflow will be critical to success. You will be required to have proficiency in all administrative areas under limited supervision once fully onboarded.

Responsibilities:

• Demonstrates a commitment to safety and Dow’s core values. Makes good decisions on assigned tasks. Focuses on own development. Treats everyone with respect.
• Strong organizational discipline to provide a wide variety of professional administrative support under limited direction to leaders, colleagues, or groups in the organization.
• Demonstrates good problem-solving skills. Capable of prioritizing competing requests successfully and multi-tasking.
• Demonstrates comfort and skill when using technology, especially Microsoft Office.
• Strong organization and time management skills. Good planning skills and ability to anticipate needed resources. Able to adapt to change. Overcomes obstacles to complete projects.
• Competent in scheduling meetings, booking conference rooms, ordering food/drink, and managing the visitor process. May attend meetings to assist with presenting materials and/or taking notes.
• Arranges domestic and international business travel and prepares travel itinerary. Books flights, cars, makes hotel and restaurant reservations. Completes expense reports for self and others and submits on behalf of leader and/or team.
• Continuous improvement within work processes and systems. Finds ways to improve project/team efficiency. 
• Pay invoices and create capital projects in SAP.
• Maintain internal file/document storage, distribution lists and organizational chart.
• Support recruiting focal point with scheduling, travel, and reimbursement of candidates.
• On-boarding new hires, setup office space order hardware, peripherals, and office phone.
• Manage communications within the department as requested by leaders. Prepare meeting agendas and assemble presentations and logistics for the department meetings.
• Manage logistics for customer meetings, hotel, food, agenda, conference room.
• Acts as the department focal point with external vendors, contractors, or service providers. Work within policy to escort external visitors throughout site.
• Prepare visitor passes including foreign nationals for both employees and non-employees visiting Collegeville.
• Voluntarily communicates needs and suggestions clearly and effectively to other employees. Listens carefully and attentively to others. Works to build effective relationships. Keeps others informed of the status of assigned work. Teamwork-oriented with desire for continuous learning.

Required Qualifications:

• A minimum of a High School diploma or equivalent is required.
• A minimum of three years of relevant experience ( i.e.- in a professional business role, such as administrative assistant, project coordinator, event coordinator, project management, administrative role within the military, or similar type role.)
• Prior Experience with all Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
• A minimum requirement for this U.S. based position is the ability to work legally in the United States.  No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process.

Preferred Qualifications:

• Experience with the following: SAP, Workday, Ariba, Concur.

Additional Note: This position does not offer relocation.

Benefits – What Dow offers you 

We invest in you. 

Dow invests in total rewards programs to help you manage all aspects of you: your pay, your health, your life, your future, and your career.  You bring your background, talent and perspective to work every day. Dow rewards that commitment by