Teacher Education: Administrative Assistant II

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Position Title:

Teacher Education: Administrative Assistant II

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Administrative Assistant II

Job Duties:

POSITION: A full-time university staff position is available in the Teacher Education Program beginning  July 12, 2026. The working title for this assignment is Administrative Assistant with an official title of Administrative Assistant II.  This is an expected-to-continue assignment which requires a six-month probationary period [or project assignment expected to last at least one year].  The expected hourly hiring salary will be based on qualifications and experience [or state minimum starting salary.

MINIMUM QUALIFICATIONS: Excellent organization, communication, and customer service skills; ability to create a warm and welcoming environment for our students, faculty and partners; strong interpersonal and collaboration skills to interact effectively with administrators, faculty, staff, students, visitors, and community partners; demonstrated verbal and written communication abilities; knowledge of or desire to learn Qualtrics, BP Logix, CampS, WorkDay and other commonly-used university applications; advanced knowledge of Microsoft Office (Word, Excel, Outlook) to organize meetings, communicate effectively, generate a variety of documents, and maintain records; ability to learn the Teacher Education Program database; ability to learn new systems, software, and processes quickly; ability to conduct tasks professionally and confidentially; ability to multi-task and work efficiently and effectively; ability to be flexible and work collaboratively as part of a team serving all of the Teacher Education programs including Department Chairs, the Director of the Teacher Education Program, the Certification Officer, and the Field Placement Coordinator; ability to work independently on tasks with minimal supervision; and commitment to equity, diversity, and inclusivity.

PREFERRED QUALIFICATIONS:  Knowledge of UW-System processes; demonstrated commitment to support and enhance the diversity and cultural and global awareness of students, faculty, and staff.

DUTIES:

• Provide reception for the Teacher Education Program
• Provide support to the coordinator/director of the Teacher Education Program
• Organize and manage procedures and timelines for CBC requirements and self-disclosure forms
• Organize and manage procedures and timelines related to TB testing
• Maintain and renew affiliation agreements with schools, districts and institutions.
• Manage Teacher Education Program scholarships and awards
• Process and track travel expense reports.
• Order materials and supplies for the Teacher Education Program
• Manage, maintain records and provide reports related to the budget and travel.
• Organize events for the Teacher Education Program.
• Provide support for certification officer and licensing processes.
• Collect, organize, and communicate data for required state/federal reporting purposes.
• Maintain and update Teacher Education Program web pages
• Develop and execute a social media strategy for the Teacher Education Program.
• Assist with recruitment and engagement events for the Teacher Education Program.
• Provide support and backup for the field experience database including data entry, document generation, and reports.
• Provide support and backup for the field experience coordinator and the field experience assistant.
• Other duties as assigned.

THE UNIT: The Teacher Education Program (TEP) office consists of four people. The TEP office arranges placements for all students pursuing a career in education, works with the Department of Public Instruction to maintain accreditation of our education programs, communicates extensively with school partners and endorses candidates for teaching licensure.

UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 11,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate