Staff Accountant - Presidio Residences

Overview

COMPANY SUMMARY:

The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housing sector. We work to enrich the lives of our residents and employees, while delivering our services cost‐effectively, efficiently and with the highest levels of professionalism, compassion, integrity and respect.

 

SUMMARY OF THE POSITION:

Under the direction of the Real Estate Financial Manager, this position primarily supports accounting processes. The Staff Accountant participates in the deposit of receivables, collections, maintenance of property management systems used by all staff, and the maintenance and access of accounting records. Work will be performed in a collaborative environment, with many functions cross-trained and shared among the Staff Accountant and Associate Real Estate Analyst in the Presidio Residences office.

 

The Staff Accountant collects receivables due from delinquent accounts, processes deposits at move-in and deposit statements at move-out, produces reports, performs reconciliations on receivables and participates in the maintenance and access of accounting records. This position also supports accounting personnel at the corporate office in completing monthly financial reports.

 

This position requires a competent command of spreadsheet software (Excel) to satisfactorily perform required duties. Additionally, experience working with an industry-specific software platform (Yardi or other property management software preferred) a plus. An ability to work within a team structure is essential in order to meet the deadlines and coordinate with other Trust/JSCo personnel. All job functions must be completed in full and on time according to the monthly accounting schedule of tasks completed by the Real Estate Financial Manager.

 

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Responsibilities

Processes

• Process deposits daily of all monies collected in OTCnet, Pay.gov, Voyager, or other system in use as assigned; reconcile deposit totals and communicate any discrepancies as appropriate.• Process move-outs and any other deposit refunds through Voyager.• Review all delinquent accounts and resident receivables, and determine necessary course of action to collect outstanding balances with support from the Associate Real Estate Analyst and in consultation with the Real Estate Financial Manager.• Maintain and send necessary documents to and work with accounting personnel at corporate office to support completion of monthly financial report.• Produce accurate and timely reviews and reports, including but not limited to, month close, move-outs, delinquency, parking and late fee.• Complete monthly reconciliations with Trust. Report any missing deposits to Trust Accounting Staff, JSCo's Corporate Accountant and Real Estate Financial Manager.

Accounting Records

• File accounting records produced by you in the designated Presidio Residences filing system.Communication and Relationships • Effectively and professionally interact and communicate with manager, other employees, vendors, residents, senior staff, owners and clients.• Exercise common sense, good judgment, consistency and self-control in day-to-day contact with residents and in other business-related matters.• Assist fellow staff with accounting processes, as needed. Post correction, if needed. Teach fellow staff to post corrections, if appropriate.• Communicate all problems to Real Estate Financial Manager if assistance in resolution is needed or it is appropriate to keep Real Estate Financial Manager up-to-date.

OTHER JOB FUNCTIONS• Order, distribute and document petty cash according to company policies.• Adhere to all accounting and reporting procedures required by JSCO.• Complete special projects as assigned by the Real Estate Financial Manager.• Always work to improve accounting process efficiency and effectiveness. Make suggestions to Real Estate Financial Manager to improve processes outside of your purview.• Attend training and seminars to keep up to date on trends and changing conditions, as requested and/or required by the Real Estate Financial Manager.• Keep own work area and help maintain all common work areas in a clean and well-organized manner.• Support marketing and leasing efforts when needed.

Qualifications

• Knowledge of GAAP principles.
• Solid writing and verbal communication skills.
• Ability to work well with peers, auditors, clients and management.
• Flexibility to work on and prioritize a variety of tasks.
• Strong problem solving ski