DOC Investigations & Intelligence ADMINISTRATIVE ASSISTANT II

Agency :  Department of Corrections- Marion Office

Position Title: Administrative Assistant II
Closing Date/Time: 06/27/2024 
Salary:   Anticipated Starting Salary:(Effective 07/01) $6,005/month; Full Range: $6,005- $8678/month.  
Job Type:   Salaried 
County:   Williamson  
Number of Vacancies:   1  
Plan/BU: RC028   

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number: 38904

Position Overview

The Illinois Department of Corrections is looking to hire a highly organized and detail-oriented individual to work as the Administrative Assistant II at the Marion office in the Intelligence and Investigation's Unit. This position performs highly confidential and sensitive administrative tasks for a diverse agency. This position serves as a high-level staff assistant to the Chief of Investigations & Intelligence. The Investigations & Intelligence Unit is looking for a self-starter who will liaison with the Chief of Investigations, collaborating with other Agency locations, conduct special projects, and maintain confidential information. A background in intelligence and or investigations is a plus for our ideal candidate. Please join us and become an integral part of the Administrative Team, working with both administrative staff at the facility levels as well as executive staff at the Department of Corrections. 

Job Responsibilities

1. Serves as a high-level staff assistant to the Chief of Investigations & Intelligence, with complete access to all department documents, such as facility, staff and individual in custody records.

2. Functions as management liaison for the Chief of Investigations & Intelligence, with department staff involved in the operations and activities of the Division.

3. Collaborates with the Agency Labor Relations Manager.

4. Plans, develops, and organizes special projects, research, and studies relating to highly sensitive, confidential, and controversial intelligence and investigations which directly impact the credibility of the Agency.

5. Maintains confidential intelligence files for all IDOC employees and individuals in custody.

6. Reviews and responds to sensitive and confidential mail and calls.

7. Represents the Investigations & Intelligence Unit in responding to inquiries at meetings and personal contact made through the Unit.

8. Organizes, monitors, and maintains a filing system of Orders of Protection served by IDOC.

9. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.

2. Requires two (2) years of professional experience in a public or private organization.

Preferred Qualifications

1. Prefers at least four (4) years of experience working with and maintaining confidential information.

2. Prefers at least four (4) years of experience analyzing information critical to investigations and compiling briefings for management’s assessment.

3. Prefers at least three (3) years of experience effectively interacting with high level personnel at local, state, and federal agencies.

4. Prefers at least three (3) years of experience interpreting and explaining laws, Departmental Rules, Administrative Directives, methods, policies, and procedures.

5. Prefers at least three (3) years of experience addressing labor agreement policies, practices, and violations.

6. Prefer at least two (2) years of experience researching and completing special projects and following up on corrective action plans.

7. Prefers at least one (1) year of experience responding professionally to internal and external inquiries.

8. Prefers at least one (1) year of experience organizing, monitoring, and maintaining an effectual filing system.

Conditions of Employment

1. Requires the ability to pass the IDOC/IDJJ background check. 

2. Requires ability to pass a drug screen. The use of unauthorized