Administrative Assistant IV

 

JOB SUMMARY

This Administrative Assistant, Sr position provides direct administrative support to the Strategic Support Director and leadership team. This vital role enables the leadership team to focus on major business objectives. The duties to be performed include, but are not limited to the following:

• Ensure timely processing of invoices, expense reports, and check requests 
• Ensure timely processing of purchase requisitions and orders –
• Ensure timeliness and accuracy of the timekeeping process 
• Maintain online databases for content collaboration and file retention; primarily through Microsoft Teams and Sharepoint
• Arrange meeting logistics, which include scheduling, location procurement, attendee invitation, room set-up, catering, etc. 
• Manage calendar and scheduling while prioritizing inquiries and troubleshooting conflicts to ensure smooth day-to-day operations 
• Coordinate and secure accommodations for individual and team business travel
• Record meeting minutes and track action items as needed
• Provide support to ad hoc SS communications initiatives (business update aggregation, student of the business webinars, project meetings, etc.) 
• Must be available to occasionally work afterhours to support team efforts and/or projects - Minimal travel for offsite meetings and events may be required on occasion. 

 

JOB EXPERIENCE & EDUCATION

• Significant administrative experience preferred 
• Experience with Southern Company systems including Timekeeping, iExpense, and Oracle required 
• Previous experience with CSS, STARS, timekeeping, Avaya AWFO, iExpense, vendor management, and calendar management 
• Associate degree or higher desired 

 

KNOWLEDGE, SKILLS, & ABILITIES

• Exceptional attention to detail and accuracy
• Strong verbal and written communication skills
• High level of engagement, including proactive communication and timely responses 
• Excellent interpersonal, conflict management and problem-solving abilities 
• Proven ability to build and maintain positive relationships with internal and external stakeholders
• Outstanding organizational and time management skills; able to prioritize and manage multiple deliverables simultaneously 
• Demonstrated initiative and adaptability in a fast-paced environment 
• High degree of discretion and professionalism when handling confidential information
• Customer service mindset with a commitment to providing excellent support
• Strong problem-solving skills and ability to lead with little guidance
• Advanced proficiency with Microsoft Office Suite (Outlook, PowerPoint, etc) and familiarity with cloud collaboration tools (e.g. Teams, Sharepoint, OneDrive) 

Georgia Power is the largest electric subsidiary of Southern Company (NYSE: SO), America's premier energy company. Value, Reliability, Customer Service and Stewardship are the cornerstones of the Company's promise to 2.6 million customers in all but four of Georgia's 159 counties. Committed to delivering clean, safe, reliable, and affordable energy at rates below the national average, Georgia Power maintains a diverse, innovative generation mix that includes nuclear, coal and natural gas, as well as renewables such as solar, hydroelectric and wind. Georgia Power focuses on delivering world-class service to its customers every day and the Company is recognized by J.D. Power and Associates as an industry leader in customer satisfaction. For more information, visit www.GeogiaPower.com and connect with the Company on Facebook (Facebook.com/GeorgiaPower), Twitter (Twitter.com/GeorgiaPower) and Instagram (Instagram.com/ga_power).
Southern Company (NYSE: SO) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustain