Administrative Assistant

Company Description

Chromalloy is a global engineering & solutions company.  We are a leading provider of aftermarket parts, repairs, and solutions that safely & reliably extend the life of aircraft engines and gas turbines.  We develop, manufacture and repair critical turbine components for a range of engine platforms. Our solutions support the engines running the aerospace, energy, and defense industries around the world. 

Chromalloy employees are proud, passionate problem-solvers who strive to live our values every day. A career with Chromalloy is an opportunity to learn from top industry experts, work with important technologies, and unlock a passion for innovation. Join our team of experts, innovators and problem-solvers delivering world-class solutions for our customers.  Be part of something bigger with Chromalloy.

At Chromalloy San Diego, our teams enjoy many benefits including free monthly luncheons, generous work/life balance and retirement benefits and, best of all, benefits start ON DAY 1!

INDCSD

Job Description

As the Administrative Assistant you will support 200+ employees, leadership, customers, and visitors, while completing the site's daily tasks, activities, and duties.  The incumbent will work in the reception area and will be the first contact with all visitors to the facility and will be responsible for initial guest experience and first impressions.  

The ideal individual will have the ability to exercise good judgment in a variety of situations, handle a wide variety of activities and confidential matters, with discretion, and display strong organizational skills to manage multiple priorities.

The essential functions of this position are:

• Prioritizes and completes administrative tasks in a timely and high-quality manner.  Examples include, but are not limited to, coordinates visitors and processes visitor check-in's, manages meetings and events, conducts paper and electronic filing, receives incoming phones calls, etc. 
• Provide administrative support for special projects, reconciliation of data and employee files, tracking annual requirements (e.g., performance reviews) and managing and maintaining site calendars along with a master site calendar.
• Work with hiring managers and HR on coordinating and preparing interview schedules / travel, new hire packets and assist with pre-employment and drug screening for perspective new hires.
• Coordinate hotels, transportation, and employee engagement events.  

Qualifications

Education and Experience Requirements

If you have a high school diploma, 4+ years of experience supporting large, fast paced environments with similar job accountabilities and a demonstrated ability of supporting multiple managers and helping them to be more efficient and organized, then Chromalloy is a great career move! In addition to your education & experience, as a team player you will also have the following skills:

Competencies

• Interpersonal Effectiveness – Builds constructive and effective relationships; Presents information and respond to questions with confidence; Uses diplomacy and tact.
• Customer Focus – Establishes and maintains effective relationships with internal and external partners, gaining their trust and respect.
• Bias for Action: Highly driven and self-motivated; Capable of working in a deadline-oriented environment; Ability to work independently and proactively to develop solutions with minimal guidance.  
• Organizational skills – Ability to multi-task and prioritize daily workload. Ability to meet deadlines and to work independently with minimal supervision; Ability to orchestrate multiple activities at once to accomplish a goal; Arranges information in a useful manner.
• Attention to detail – Methodical and meticulous; Demonstrates attention to detail.
• Communication: Demonstrated written and verbal communication skills. Ability to recognize key issues and effectively communicate to management
• Perseverance: Demonstrates drive and a need to finish projects.

Additional Information

Chromalloy is proud to be an Affirmative Action/Equal Opportunity Employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, veteran's status, or visual, hearing, mental or physical disability. 

Any offer of employment will also be conditioned upon the successful completion of a background investigation and drug screen in accordance with company policy and applicable federal and state regulations.  This position requires access to controlled technology and technical data, as defined in the Export Administration Regulations and or