Administrative Assistant

Administrative Assistant

Embark on the next step in your career journey with Direct Travel! 

As a key member of the Camelback Odyssey Travel team, the Administrative Assistant will be responsible for assisting our Operations Manager with the day-today running of the office.  The person in this position must be detail oriented and must be willing to have a can-do attitude.  

This role will work closely with and report to the Operations Manager.

Expedition Expectations 

• Acts with discretion and good judgment while maintaining confidentiality.
• Exercises the highest standard of ethics in all decisions that impact customers, suppliers and the organization.
• Has professional poise and presence when interfacing with clients and suppliers.
• Take on additional projects and duties as needed in this growing organization.
• Dresses professionally consistent with expectations outlined in employee handbook.
• Extremely prompt and on time for work, meetings and due dates.
• Actively pursues opportunities to achieve company goals.
• Answer Phones and Assist Clients, Greet Customers & Vendors that Come in
• Support Operations Manager with day-to-day administrative functions including postage & shipping, document preparation, managing office supplies, and managing office calendars.
• Assist Independent Contractors with Issues, Vendors , Registrations & Passwords
• Assist with various financial duties which include, but are not limited to processing vendor receivables, creating and distributing vendor invoices, and check & wire requests
• Check and Disperse After Hours Voicemails as well as distribute emails from shared mailboxes
• Set up Vendor Visits, correspond with vendors regarding meeting requests
• Coordinate Holiday, Birthday & Office Lunches/Parties
• Special Projects that Arise

Passport to Success 

• Has high level organizational skills
• Can easily adapt to an energetic, fast-paced start up environment, with the ability to multi-task.
• Excellent verbal, written communication skills and organizational skills.
• Good judgment and problem solving skills and ability to seek solutions on own.
• Dedication to unwavering customer service and time-management.
• Create a positive and engaging experience for clients and contacts on the phone. 
• Minimum 1-2 years’ experience in Service Industry preferred, but not required
• Proficient in Microsoft Office Suite
• High level organizational skill set
• Must be able to lawfully work within the US and have unrestricted work authorization for US
• This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, or efforts associated with the position.

Benefits Onboard 

In addition to Medical, Dental, and Vision benefits Direct Travel offers an employee rewards and recognitions program, Total Rewards Package which includes Wellness, Sustainability, DE&I initiatives, and Mental Health Support.

Our Brand Voyage: About Direct Travel

Direct Travel is a leading provider of corporate travel management services. The company has been providing travel management for over 40 years, working with clients to develop highly customized travel programs. By leveraging both the expertise of its people and innovative solutions, Direct Travel enables clients to derive the greatest value from their travel program in terms of superior service, progressive technologies, and significant cost savings. Direct Travel has offices in over 70 locations across North America and the UK and is currently ranked 12th on Travel Weekly’s Power List. For more information, visit www.dt.com. 

Direct Travel is an EOE/AA/Veteran/People with Disabilities employer.

If you're ready to chart a new course and advance your career with the valuable moments and travel experiences that await, we welcome you to submit your resume for consideration at Direct Travel.