Executive Assistant

Description

The Executive Assistant will provide high-level administrative support to two c-suite executives, ensuring efficient operation and handling of their day-to-day activities. The role requires an experienced, proactive individual with exceptional organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.

DUTIES & RESPONSIBILITIES:

• Provide sophisticated calendar management for c-suite executives: Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
• Complete a broad variety of administrative tasks that facilitate the executive’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; attending meetings for both executives as required and following up with any action items, as well as providing meeting notes; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
• Serve as the primary point of contact both internally and externally on all matters pertaining to the executives, including those of a highly confidential or critical nature. Prioritize and determine the appropriate course of action, referral, or response, exercising judgment to reflect the respective executive's style and organization policy.
• Work closely with the executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the executives updated; anticipate executive’s needs in advance of meetings, conferences, etc.
• Provide a bridge for smooth communication between the executives and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. 
• Coordinate strategic business initiatives and guide them to completion.
• Embrace a culture of inclusion and diversity where guests and team members feel welcomed, valued, and heard.
• Protect the reputation of the company
• Exemplify the Utah Jazz mission and values: transparency, all-in, community-obsessed, one-team, and scrappy
• Accept other duties, as assigned

COMPETENCIES:

• Communicates effectively – Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Interpersonal savvy – Relates openly and comfortably with diverse groups of people.
• Organizational savvy – Maneuvers comfortably through complex policy, process, and people-related organizational dynamics.
• Customer focus – Builds strong customer relationships and delivers customer-centric solutions.
• Decision quality – Makes good and timely decisions that keep the organization moving forward.
• Manages complexity – Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.
• Demonstrates self-awareness – Uses a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses.

QUALIFICATIONS:

• Significant executive support experience, including supporting C-level executives.
• Bachelor’s degree in Business Administration or related field preferred.
• Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism in dealing with diverse groups of people, including senior executives, staff, community leaders, sponsors, and community partners.
• Make appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Excellent judgment is essential.
• Ability to switch gears at a moment’s notice. 

PHYSICAL DEMANDS:

• This person must be able to communicate and express themselves both written and verbally.
• This person must be able to observe, inspect, estimate, and assess.
• This person must be able to sit, stand, bend, and walk for extended periods of time.

The Utah Jazz provides equal employment opportunities to all employees