Executive Assistant

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

Location: We support US flexible working arrangements in the contiguous 48 states, however for this position the requirement is to be in our Wellesley Hills, MA office three days per week. .   

At Sun Life, we look for optimistic people who want to make life brighter for our Clients. We understand the value of diverse cultures, perspectives, and identities, and want you to bring your full and authentic self to work. Every day, you’ll be empowered and challenged by working with dynamic colleagues to find new and innovative ways to make Sun Life the best benefits company in America.  

The opportunity:  

In this role, you will perform executive administrative functions for the Head of Business Transformation and Shared Services and the leadership team.  The duties include handling of sensitive and confidential correspondence, meeting scheduling and preparation, Power Point presentations, and travel arrangements.  This position interacts with other executive officers, human resources, legal, corporate, and management personnel within the organization.  Acts independently and with limited supervision to maintain administrative processes. Maintains a professional demeanor and flexibility as job demands require. Ability to manage multiple projects, deadlines, and priorities that come with the support of the Executive.

How you will contribute:

• Compose and produce correspondence, reports, presentations and forms with heavy use of MS office functions (word, excel, power point)

• Reviewing and distributing of correspondence and materials for both internal and external customers

• Manage the schedule, including screen, arrange and maintain record of appointments for the Head of Business Transformation and Shared Services, and the other members of the Leadership team

• Schedule, organize and coordinate activities such as meetings, meeting rooms, lunches, and refreshments

• Greet executive visitors, vendors, and clients, and assure their level of comfort 

• Act as a project manager for special projects at the request of the executive

• Ensure deadlines are met; arranging travel requirements; answering phone; delegating calls to others as appropriate

• Open mail for the executive and determine level of priority

• Track and process invoices and expense reports

• Adhere to business processes

• Other duties as assigned

What you will bring with you:

• 5 years related experience including executive assistant experience

• Strong organizational skills as evidenced by ability to prioritize and handle multiple projects

• Professional demeanor

• Excellent written and verbal skills

• Sound judgment in maintaining confidentiality of information

• High competency level with various PC applications (MS Office)

• Ability to exercise independent judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions to meet above responsibilities

• Required to attend additional training as requested/deemed necessary

• Incumbent must be able to communicate effectively

• Requires overall light physical effort (up to 25lbs.)