Administrative Assistant - Academic, PA Program (26944)

OUR UNIVERSITY

Ottawa University (established in 1865), one of the oldest private liberal arts universities in the United States, is a multi-campus system serving approximately 4000 students through its campuses in Kansas (Ottawa, Kansas- Residential Campus and Overland Park, Kansas- Adult Programs); Arizona (Surprise Residential Campus and OUAZ Adult Programs); Wisconsin (Brookfield Adult Programs); and our OU ONLINE PROGRAM based out of Overland Park, Kansas.

Ottawa University is a regionally accredited, church-related, private university that strives to integrate faith, learning, and life in the academic experiences of students.

JOB SUMMARY

Supports the Physician Assistant (PA) Program by coordinating academic, clinical, and simulation activities that promote student success and ensure accreditation compliance. Responsibilities include managing schedules, maintaining records, supporting faculty, coordinating clinical site logistics, and assisting with program events. This role requires excellent organizational skills, attention to detail, and the ability to collaborate effectively with faculty, students, and external partners.

ESSENTIAL FUNCTIONS OF THE JOB (provide list of items which are essential to effective outcomes in this role):

• Coordinate activities in the clinical learning center. Key activities may include but are not limited to working with IT and outside vendors to update technologies, scheduling students, coordinating faculty, ordering and maintaining supplies, optimizing equipment for student success, and providing course-related material to faculty.
• Coordinate the didactic phase of the PA program.  Key activities may include but are not limited to coordinating calendars, maintaining academic records in conjunction with the Registrar's Office, setting up and preparing agendas for meetings, and updating course syllabi.
• Coordinate the clinical phase of the PA Program. Key activities may include but are not limited to scheduling students for their clinical experience, visiting clinical sites, maintaining documentation of clinical rotations for students and preceptors, assisting with end-of-rotation activities,
• Assist the program faculty in managing learning platforms used by students.
• Prioritize work assignments as directed by the Director of the PA Program.
• Manage communications with students through email, in person, and phone.
• Maintain accurate program documentation and electronic filing system for ARC-PA and Exxat.
• Assist in the planning and organizing events unique to the PA Program.
• Other duties as assigned

STANDARD UNIVERSITY EXPECTATIONS:

• Model and encourage collaboration among University departments assuring effective communication and operations.
• Understand the University’s policies and, procedures, and exercise good judgment accordingly. Assure that University and student information is managed in a confidential and ethical manner in accordance with the University’s Code of Conduct and Ethics.
• Provide leadership through conduct, attitude, and professionalism. Represent the University to students, external groups, faculty, and staff in a way that reflects positively on the University.
• Be mindful and supportive of the overall Mission of Ottawa University.
• Exercise Inclusivity in your daily actions accruing alignment within expectations of the University’s Mission Statement and Statement of Inclusion, Openness, and Community.

NOTE

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any per