Accounting Assistant (Full-Time Temporary)

Special Instructions

Dear Applicant,

The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following:

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• Applicant Photos
   

* A redaction guide can be found by clicking here.

Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission.

Transcripts
Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Job Description

Department: Business Office (Grants)

General Statement of Job

The Accounting Assistant is responsible for invoicing/collections and customer billing inquiries and disputes. Applies principles of accounting to analyze financial information and prepare financial reports by using various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages.

Specific Duties and Responsibilities

Essential Functions:

• Responsible for invoicing/collections and customer billing inquiries and disputes.
• Records, classifies, and summarizes accounting transactions.
• Compiles various documents and verifies their accuracy in accordance with established procedures.
• Selects correct accounts, verifies, balances, prepares, and posts journal entries.
• Reconciles accounts and assists in the compilation of reports.
• Ensures that all transactions are made in accordance with Generally Accepted Accounting Principles (GAAP), state and federal guidelines, laws and regulations, College policies, procedures, and guidelines, and government and private agencies.
• Maintains records through filing, retrieval, retention, storage, compilation, coding, updating, and purging.
• Utilizes various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble and/or format data and reports.
• Responsible and accountable for all tasks and responsibilities assigned.
• Investigates discrepancies and resolves questions and issues related to assigned accounting function; properly escalates unresolved matters to the immediate supervisor.
• Communicates with vendors, students, and employees through email and phone.
• Assists and recommends procedure updates, as needed.
• Assists and cross trains between related positions within department, as needed.
• Performs other duties as assigned.

Required Education and Experience

• To qualify, one of the following must be met:
  • Associate's degree
  • A minimum of 60 earned college hours
• At least one (1) year of accounting experience, preferred.
• Experience in a higher education institution, preferred.

Required Knowledge, Skills and Abilities

• Excellent oral, written and interpersonal communication skills.
• Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.
• Familiarity with business practices and willingness to become familiar with departmental goals.
• Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.
• Ability to work independently as well as a team player within department and with others.
• Ability to work evenings and/or weekends as needed; willing to travel throughout the college district