Administrative Specialist

Job Title: Administrative Specialist

Work Place Flexibility: Onsite 

Legal Entity: Entergy Operations, Inc.-EOI 

 

Job Summary/Purpose

This position will coordinate all administrative functions and provide administrative support, process documents and records in accordance with regulation, maintain routine records, validate work of others, operate various office devices afforded to facilitate work, operate reproduction equipment, handle incoming/outgoing mail, and perform related work as assigned.  Responsibilities also may include tracking projects associated with administrative support, using appropriate software for preparing, developing, and/or updating related reports and records.

 

Job Duties/Responsibilities

Assist internal and external customers with courteous professionalism, maintain records as required, and participate in special internal and external projects as requested.  Must be dependable, self-motivated, goal-oriented, organized, maintain the confidentiality of departmental issues, and manage multiple assignments with little or no supervision. Strong computer skills required, including Microsoft applications and Entergy system applications. Demonstrate maturity in decision making and respect of peers.

 

Task List

• Transmit completed records
• Process and distribution of controlled documents in controlled stations (OCA, PA, Offsite)
• Scanning of documents
• Records destruction
• Required ERO position 
• Process and disseminate incoming and outgoing mail
• Perform verification of documents prior to releasing into records repository
• Retrieve documents for customer’s request
• Support Refuel Outage by performing extended hours
• Perform assessments and audits
• Monthly vault walk-downs
• Proctor qualified