Administrative Analyst (Administrative Analyst/Specialist II), Division of Strategic Enrollment Management & Marketing

Job Summary

The purpose of this position is to provide complex analysis, administrative, and program leadership support related to the impact of recommended or implemented budget policies and other initiatives, from a strategic and operational perspective, to the Vice President and Director of Operations within the Division of Strategic Enrollment Management and Marketing (SEMM). This position is responsible for maintaining the division's budget and collaborating with reporting units (Marketing & Communications, Admissions Operations & Systems, Outreach & Student Recruitment, Registrar, Financial Aid & Scholarships, and New Student Orientation & Family Programs) to assess budgetary needs, allocate funds, and coordinate spending across all areas of the division.

• Collaborates with the Vice President and Director of Operations & Fiscal Management to assess, formulate, and evaluate the impact of recommended budget solutions that support the implementation of new programs and enhance efficiencies in existing programs. Provides budget training, guidance, and consultation to departmental administrative staff as needed.
• Monitors staff positions by coordinating personnel expenditures and reconciling salary and benefit figures with budget offices records.
• Investigates, researches, and analyzes complex problems, consulting with the Vice President and Director of Operations & Fiscal Management to address budgetary requests.
• Ensures that the departments are following campus policy and procedures.
• Exercises appreciable judgement and ingenuity to develop new approaches and solutions for addressing complex problems and issues with full accountability for results.
• Provides lead work direction and coordinates administrative support staff within the division of Strategic Enrollment Management & Marketing (SEMM).
• Schedules regular meetings and provides support in resolving sensitive and complex issues.
• Collaborates with the Vice President and Director of Operations & Fiscal Management to provide budget solutions to allow for the implementation of new programs and / or to create greater efficiencies in existing programs.
• Investigates and analyzes complex problems and issues with broad impact and / or implication, using ingenuity to develop new approaches and solutions.
• Independently performs a wide variety of administrative duties with soundness of judgement, including coordinating and confirming meetings for the Vice President with campus staff.
• Compiles complex reports for Strategic Enrollment Management & Marketing Units. Collaborates with budget staff within the division to ensure prudent use of resources, makes purchases for the division directly with vendors, submits requisitions for purchase orders, and coordinates the use of procurement cards. Prepares agendas and records minutes for various meetings.
• May provide lead work direction to student employees.
• Evaluates, researches, and troubleshoots issues related to the completion of Master Payroll Certification for departments in the Division of Strategic Enrollment Management & Marketing.
• Responsibilities include, but are not limited to, reviewing and analyzing staff and student timesheets for departments, assisting staff with revisions as needed, and providing recommendations to MPPs for timely resolutions.
• Provides lead work direction to department administrative staff in maintaining accurate records of time away and leave balances.
• Supports supervisors of student assistants by answering questions and ensuring timesheets are submitted and processed appropriately.
• Collaborates with the Work-Study Office, as needed, to ensure that appropriate practices are followed in these cases.
• Human Resources support Collaborates with the Director of Operations & Fiscal Management and Department Directors to process necessary documentation required for creating and posting positions within the Division of Strategic Enrollment Management & Marketing.
• Serves as the secondary contact for the department, working with hiring chairs and Human Resources to schedule interviews, prepare interview questions, and assist with facilitating the interview process.
• Assists new hires with all department hiring documents.
• Works with the Director of Operations & Fiscal Management and the Budget Office to provide expertise on complex issues, maintain accurate and up-to-date position data, and ensure compliance with funding and policy requirements.
• Collaborates with Department Directors, student worker supervisory staff, and the Student Employment Office to post open positions and process appointments and terminations for student assistants and Federal Work-Study students.
• Other Classification-Related Duties