Senior Coordinator, LA28 Olympic & Paralympic Hospitality

Who We Are:

On Location is a global leader in premium experiential hospitality, offering ticketing, curated guest experiences, live event production and travel management across sports, entertainment, fashion and culture. On Location provides unrivaled access for corporate clients and fans looking for official, immersive experiences at marquee events, including the Olympic and Paralympic Games, FIFA World Cup 2026, Super Bowl, NCAA Final Four, and more. An official partner and/or service provider to over 150 iconic rights holders, such as the IOC (the Milano Cortina 2026 and Los Angeles 2028 Olympic Games), FIFA, NFL, NCAA, UFC, WWE, and PGA of America, the company also owns and operates a number of its own unique experiences. On Location is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company. TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

THE ROLE

On Location is seeking a Senior Coordinator, Olympic & Paralympic Hospitality to support the EVP, General Manager, Olympics and Paralympics both administratively and project based. This role requires an exceptionally organized, proactive, and resourceful professional who thrives in a fast-paced, dynamic environment and can manage shifting priorities with discretion and professionalism. The ideal candidate will be highly detail-oriented, a strong communicator, and able to anticipate needs, manage complex scheduling and logistics, and help ensure seamless day-to-day executive operations.  Experience in large-scale sports and entertainment events and/or hospitality is strongly preferred.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

• Take on increasing responsibility across a variety of projects related to Olympics and Paralympic hospitality planning and execution

• Help oversee On Location’s Paralympic hospitality program including working cross-functionally to keep project on track

• Oversee key planning meetings including schedule development, conference room coordination, meal planning, travel and logistics, dinners, gatherings as needed

• Manage the General Manager's calendar, including scheduling and confirming meetings, calls, and events; support other key leaders as needed

• Prepare materials and logistics for meetings, presentations, and executive visits

• Capture meeting notes, action items, follow-ups, and help track deliverables to completion

• Coordinate complex domestic and international travel, including itineraries, lodging, transportation, and restaurant reservations

• Handle expense reports, approvals, and other administrative processes in accordance with company policy

• Screen and prioritize incoming requests, correspondence, and meeting inquiries

• Liaise with internal and external stakeholders at all levels with professionalism and discretion

• Support special projects and cross-functional initiatives as needed

• Maintain organized files, records, and communications to support efficient executive operations

• Partner closely with the General Manager and broader team members to ensure smooth execution across priorities and deadlines

TRAVEL

Must be adaptable with work and travel schedule and be available to travel for work which may include extended work hours during nights, weekends, and holidays.

This job description is not designed to cover or contain a comprehensive listing of the employee's activities, duties, or responsibilities for this job.  Duties, obligations, and activities may change at any time with or without notice.

QUALIFICATIONS

To perform this job successfully, the candidate must be able to perform each essential duty above at the highest levels. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Education and/or Experience, Knowledge, Skills, and Abilities:

• Bachelor's degree preferred

• Prior experience supporting senior executives in a fast-paced environment

• Strong organizational and time management skills with exceptional at