APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Department of Veterinary and Biomedical Sciences in the College of Agricultural Sciences is seeking applications for an Administrative Support Manager position to oversee and manage the operations of the unit with management, fiscal responsibility and proxy responsibility for the Department Head.  Additional responsibilities include, budget management, human resources management, facilities and information technology coordination, strategic planning, and process assessment and improvement.  

Knowledge and understanding of university policies and procedures is required to manage the day-to-day activities and incorporate excellence, professionalism, diversity and customer service into the work environment.  Primary responsibilities include but are not limited to:

• Assist Department Head with preparing various reports and confidential documents.

• Manage and oversee promotion and tenure process.

• Manage and oversee administration of budgets.

• Review and approval of all financial transactions.

• Management of grants and contracts including labor distribution planning and implementation.

• Manage and oversee graduate student assistantships and grants-in-aid.

• Manage and oversee processing of visa sponsorships.

• Manage faculty Ag Experiment Station federal projects and yearly annual reporting process.

• Coordinate academic and non-academic personnel actions with College’s Human Resources Office including all limited term appointments.

• Maintain academic/administrative policies and deadlines.

• Oversee stewardship and associated activities of departmental endowments and gifts.

• Help to coordinate and maintain electronic calendar for the Department Head. 

• Supervise and manage 5 department administrative support staff members including interviewing, hiring and training. Provide leadership and foster professional development, with emphasis on creating a positive, inclusive and diverse work environment.

• Maintain confidentiality in all aspects of departmental affairs.

This position offers a flexible work arrangement that combines remote and on-campus work