Senior Financial Analyst

Job Posting Title:

Senior Financial Analyst

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Hiring Department:

University Police Department

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The University of Texas at Austin Police Department (UTPD) is an accredited state police agency, serving the UT community 24 hours a day. UTPD includes an investigative division, K-9 teams, bicycle patrol team and its own 911 Dispatch Center. For more information on UTPD, please visit: https://police.utexas.edu/

Your skills will make a difference. 

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will contribute to operational excellence and enhance the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to: 

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) 

• Voluntary Vision, Dental, Life, and Disability insurance options 

• Generous paid vacation, sick time, and holidays 

• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds 

• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) 

• Flexible spending account options for medical and childcare expenses 

• Robust free training access through LinkedIn Learning plus professional conference opportunities 

• Tuition assistance 

• Expansive employee discount program including athletic tickets 

• Free access to UT Austin's libraries and museums with staff ID card 

• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card 

• For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards . 

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose

The Financial Analyst supports and serves as a liaison of the business and financial services for The University of Austin Police Department.

Responsibilities

• Works with UTPD Command Staff to manage the department’s operating budgets, including preparation.   
• Oversees account structure including unit codes, subunit codes; ensuring accounts are requested and inactivated in a timely manner.  Monitors account balances and recommends funding transfers. 
• Maintains accounting records for all departmental accounts. Tracks financial commitments, conducts monthly transaction reviews; monitors discrepancies with account balances, reviews accounts for overages or deficits, insufficient funds, incorrect object codes, etc.; and requests corrections as needed.
• Supports efforts to ensure sound financial planning, budgeting, and account management processes are in place for the department and in compliance with UT processes and procedures.
• Serves as a departmental expert on all aspects of travel, payment vouchers, cash/check deposits, and event billing. 
• Provides training and informational resource for financial business processes within U/T.
• Liaison to Business and Financial Services to submit approved payment requests on behalf of UTPD. Process travel requests and reimbursement requests by staff in accordance with University policies and procedures. Review invoices for accuracy and provide or obtain approval of receipt of goods/services. Prepares log and backup documentation to reconcile ProCard and submit for processing by requested deadlines.
• Provides electronic desk access (DEFINE) for UTPD employees. 
• Responsible for the preparation of financial reports including but not limited to monthly summary reports, annual financial reports, and forecasting and planning reports for the police department. Collaborate with Grants and Contracts Specialist to produce monthly financial reports as required.
• Sets up new contractors who provide security for events as vendors to receive payment from UT. Verify time sheets and submit for payment processing. Process billing for event security services.  Includes verification of staff hours, export