Strategy & Communications Executive Assistant and Support

About CooperSurgical

CooperSurgical is a leading fertility and women’s healthcare company dedicated to putting time on the side of women, babies, and families at the healthcare moments that matter most in life. As a division of CooperCompanies, we're driven by a unified purpose to enable patients to experience life's beautiful moments. Guided by our shared values – dedicated, innovative, friendly, partners, and do the right thing – our offerings support patients throughout their lifetimes, from contraception to fertility and birth solutions, to women’s and family care, and beyond. We currently offer over 600 clinically relevant medical devices to healthcare providers, including testing and treatment options, as well as an innovative suite of assisted reproductive technology and genomic testing solutions. Learn more at www.coopersurgical.com. 

Work location: Trumbull, CT

Position Summary: 

The Executive Assistant, Strategy & Communications provides high-level administrative support to the Executive Vice President of Strategy & Market Development and the Vice President of Medical Affairs, while also offering broader support to the global Strategy & Communications team. This role is vital in ensuring the smooth functioning of executive operations through proactive coordination, communication, and organizational excellence.

We are seeking a highly experienced, confident, and tech-savvy professional who thrives in a fast-paced environment, demonstrates sound judgment, maintains confidentiality, and brings a proactive and polished presence to all internal and external interactions.

• Proactively manage complex calendars, prioritize meetings, resolve scheduling conflicts, and ensure appropriate time allocation for strategic priorities.
• Coordinate domestic and international travel logistics, including flights, accommodations, visas, and on-the-ground transportation, while ensuring full compliance with company travel and expense (T&E) policies.
• Prepare, process, and track expense reports with precision and timeliness, maintaining awareness of Sunshine Act implications and company reporting standards.
• Support internal communications initiatives, including preparing executive messages, drafting content for internal channels, and helping coordinate internal events in collaboration with the communications team.
• Develop and maintain organized systems for team documents, workflows, and knowledge-sharing tools (e.g., SharePoint, MS Teams).
• Serve as a point of contact for internal and external stakeholders, exhibiting professionalism, discretion, and strong communication skills.
• Coordinate and support team-wide projects, team meetings, offsites, and events, including compiling agendas, producing meeting materials, capturing action items, and following up.
• Manage administrative processes such as organizational charts, department procedures, meeting logistics, and onboarding support for new team members.
• Proactively identify opportunities to improve administrative processes, increase efficiency, and support team success.
• Participate in the Executive Assistant Committee and attend monthly in-person meetings.
• Provide coverage at the reception desk during lunch breaks one day per week.

• Minimum of 8 years of progressive experience as an executive assistant or in a senior-level administrative role, with direct support to C-suite or senior executives—preferably in a global, matrixed healthcare or medical device environment.
• Proven ability to operate with high discretion and handle confidential or sensitive information appropriately.
• Exceptional verbal and written communication skills, with experience drafting executive-level correspondence and internal messaging.
• Strong time management, prioritization, and organizational skills; able to manage multiple priorities and tight deadlines effectively.
• Demonstrated capability to work independently with minimal direction and exercise sound judgment in a dynamic environment.
• Comfortable with ambiguity and adaptable to changing priorities.
• Experience supporting global teams and working across multiple time zones.
• Demonstrated ability to foster collaboration, act as a team player, and maintain a positive, solution-oriented mindset.

Technical Skills 

• Mastery of Mi