Administrative Assistant III - Business/Computing Technologies and Mathematics/Skilled Trades

Posting number: GJB-000114 & 280 07/26

Department: Arapahoe Community College

Job classification: Administrative Assistant III

Posting type: Open

Categories: Administrative Assistant, Clerical & Data Entry, Higher Education, Office and Administrative Support

Summary

The faculty and staff at ACC are passionate about student success. All ACC employees participate as educators striving to create an accessible, inclusive environment that promotes success for students, employees, and the surrounding community. Why Work at ACC?

• Benefits- We offer a competitive benefits package, including: health coverage, retirement, paid time off, flexible spending accounts, life insurance, and more.
• Professional Development - We provide professional development and enrichment opportunities for our staff to help them grow personally and professionally through our Center for Professional Enrichment and Human Resources department.
• Tuition Reimbursement - To help our staff develop their skills, we offer a tuition reimbursement program good for courses taken at any of the Community College System colleges.

Note: Work schedule for this position will be Monday through Friday, 8:00 a.m. to 5:00 p.m., with flexibility to meet departmental needs.  

Examples of duties

This position provides administrative support to the Dean, Department Chairs, faculty, instructors and assigned academic programs. Primary duties and responsibilities include:

Administrative Support and Academic Unit Operations

• Design, implement, and continuously improve administrative processes and office procedures
• Develop and maintain records management practices, communication workflows, tracking systems, and operational processes to ensure consistency, efficiency, and continuity
• Coordinate meetings and events, manage calendars, and prepare reports
• Collaborate with other administrative assistants to support cross-functional operations

Communication, Customer Service, and Outreach

• Serve as primary point of contact for students, faculty, staff, community members, and external partners
• Facilitate communication within the academic unit and respond to inquiries
• Track and refer student concerns
• Support recruitment and retention initiatives
• Assist with outreach activities and events
• Maintain communication channels and distribution lists
• Develop and distribute informational and promotional materials in collaboration with faculty and leadership

Academic Program and Operational Support

• Develop and maintain operational processes supporting instructional activities and assigned academic programs
• Design and maintain data tracking tools, reporting mechanisms, onboarding practices, and operational workflows
• Establish practices for classroom and office logistics
• Provide accreditation and assessment support, ensuring compliance with all applicable third-party accreditor requirements
• Process FLAC and assist with grant administration
• Build accurate course schedules
• Coordinate events including career fairs, orientations, and graduations
• Support special projects and cross-functional coverage

Budget, Purchasing, Travel, and Fiscal Support

• Coordinate purchasing, travel, and related financial processes for assigned academic units
• Serve as designated P-Card holder and process purchasing transactions with associated documentation
• Develop and maintain expenditure tracking practices to monitor committed and anticipated expenditures
• Monitor budget reports, identify resource needs and spending trends
• Compile information and recommendations regarding annual administrative operating needs and purchasing requirements
• Coordinate travel and reimbursement paperwork
• Facilitate catering and official function requests
• Ensure