Part Time Event Sales Administrative Assistant

Summary:
This position is responsible for coordinating administrative functions for the event sales department.
Essential Duties and Responsibilities:
• Provide administrative assistance to Event Sales Manager and Assistant Manager, Sales Representatives, Event Coordinator and Park Operations Director
• Act as Event Sales receptionist, screen calls and visitors, and refer inquiries as appropriate
• Maintain data base for group sales – coupons, consignments, daycares
• Implement packages for groups to include lunch, admission and attractions
• Assist with group sales projects as requested
• Assist with new and existing consignment files by posting financial transactions and record ticket issues and returns
• Make reservations for groups coming to Zoo
• Gather, organize and prepare information for comprehensive reports as requested
• Prepare outgoing mail
• Assist with on-site execution of events when needed
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
• High School diploma or equivalent
• Possess effective interpersonal skills and sales skills
• Possess skills to operate basic office equipment
• Valid driver license with acceptable motor vehicle record to maintain zoo standards of insurability
Education and/or Experience:
• 1-2 years experience in office environment with demonstrated knowledge of office procedures and equipment
• Must possess computer experience using Microsoft Office and Outlook
• Possess well-developed written and verbal communication, as well as excellent time management and organizational skills, with attention to detail
Physical Demands:
While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear. The employee must occasionally lift and/or move up to 25 pounds.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Team oriented environment
• Ability to work irregular hours (holidays and weekends)
• Ability to work special events and functions as required
• Ability to work outdoors in heat, cold and inclement weather
Disclaimer
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as a complete inventory of all responsibilities, duties and skills required for the position.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an at-will basis.