Construction Project Administrator

Company Description

Forever On! From the start in 2008, T5 has been focused on supporting enterprise and hyperscale customers with customized data center solutions. Today, we remain dedicated to an unrivaled level of quality that extends across the lifecycle of the core data center ranging from customized turnkey development, facilities management and data center operations to customized construction needs worldwide!

The world’s biggest companies trust T5 with their data center operations.

At T5, our success is fueled by our team. With over 400 engineers, technicians and professional staff, we’re proud to foster an inclusive culture of excellence and progression that’s dedicated to serving our customers.

• Commitment to Diversity & Military Veterans
• Battle-Tested Leadership Experience
• 100% Data Center Focused
• Owner-Operator Mindset

Job Description

The Project Administrator is responsible for providing onsite administrative and accounting support to our Construction Project Management Team.              

• Coordinate with project team to oversee/process day-to-day administration for Job/Project: Including ordering and maintaining all office supplies, expense reports, payroll, and mail
• Process all paperwork associated with projects, such as Trade Subcontractor Invoices/Pay Apps, certificates of insurance and bonds, onsite payroll, lien waivers, Owner Pay Applications, and miscellaneous vendor requirements
• Help manage Subcontractor workflow as it relates to review & approval process of Trade Subcontractor
• Work in conjunction with Project Manager’s, Superintendents, Engineers and Project Accountants and other Departments to complete project needed tasks

• To assist with the control of all financial and commercial aspects of construction related contracts
• To assist in the production of supporting financial information for T5 Construction related projects
• To maintain and update both manual and computer records relating to T5 Construction contracts
• To prepare and issue predefined reports, which form part of the contract and customer requirement
• Liaise closely with the Project Manager, ensuring accurate processing of quotations and purchase orders, invoices, time sheets and PTO records
• To undertake general office duties involving T5 Construction related contracts, to include:

• Correspondence and filing
• Minutes of meetings
• Preparation of reports and documentation
• Updating of electronic records
• Material ordering and administration
• Vendor administration
• Raising purchase orders and ensuring that purchase orders are updated when changes required.
• Production of valuations and presentations of results
• Contract renewal documentation
• Quote logging and processing
• Process of timesheets from engineers, chasing and checking quality of data
• Contract set up (PPM/ System support)
• Application of Billing preparation
• Contract escalation process and updates

• To manage the Accounts Payable process for the contract which includes:

• Upload, index and code A/P invoices and work with Managers to facilitate timely A/P workflow approvals within Procore approval systems
• Set up executed purchase orders in Procore for accurate application and tracking of contract operating and capital expenditures
• Interface with vendors, customers, executives, facility management leadership, and internal finance team to address and resolve any inquiries or issues
• Respond to vendor inquiries and reconcile vendor statements
• To enable full auditable trails with, for example but not limited to, invoices, timesheets, material orders and goods received note
• To be responsible for the closeout documents to hand over to client at the end of the project.
• All other work as assigned by T5 Construction project/executive leadership

Qualifications

EDUCATION AND EXPERIENCE

• Previous Experience: 3 plus years required in office administration or related field
• Associate degree preferred
• Construction Industry knowledge experience a plus
• Must be proficient in: Microsoft Project, Excel, Word, PowerPoint, PDF/ Bluebeam, and Procore
• Excellent verbal, written and interpersonal communication skills, required
• Ability to read and comprehend design drawing packages. (not required)

Additional Information

KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES

• Demonstrate effective relationship building within the project team and throughout the Company.
• Identifies and acts on ways to add value.
• Attention to detail
• Time Management skills required. Excellent verbal, written and in