Senior Executive Assistant

Company Description

Our Mission

At Palo Alto Networks® everything starts and ends with our mission:

Being the cybersecurity partner of choice, protecting our digital way of life.

Our vision is a world where each day is safer and more secure than the one before. We are a company built on the foundation of challenging and disrupting the way things are done, and we’re looking for innovators who are as committed to shaping the future of cybersecurity as we are.

Our Approach to Work

We lead with flexibility and choice in all of our people programs. We have disrupted the traditional view that all employees have the same needs and wants. We offer personalization and offer our employees the opportunity to choose what works best for them as often as possible - from your wellbeing support to your growth and development, and beyond!

At Palo Alto Networks, we believe in the power of collaboration and value in-person interactions. This is why our employees generally work from the office three days per week, leaving two days for choice and flexibility to work where you feel most effective. This setup fosters casual conversations, problem-solving, and trusted relationships. While details may evolve, our goal is to create an environment where innovation thrives, with office-based teams coming together three days a week to collaborate and thrive, together!

Job Description

Your Career

We are looking for an Executive Assistant who will partner and support 2 Finance VP’s in our CFO Organization,

Your Impact

• Experience in complex calendar management  - Anticipate potential conflicts (i.e., schedule issues, critical meetings, location issues) and raise to address/resolve in advance whenever possible
• Coordinate travel arrangements, including transportation, meetings, and lodging
• Prepare and submit expense reports
• Provide project and presentation support as needed
• Organize and assist with events, including large and small employee events, offsite team meetings, and training
• Assist with management of the department budget, purchase order creation and invoice tracking
• Manage team distribution lists, org charts - Support new hire onboarding

Position Location:  This position is based in our HQ-Santa Clara, CA

Travel Requirements:  Minimal travel may be required

Qualifications

Your Experience

• Bachelor’s Degree (or equivalent work experience or equivalent military experience ) and 6+ years Executive Administrative Assistant experience
• Proficiency in Google Suite and Slack applications is critical
• Proven ability to always maintain a high level of integrity and confidentiality
• Excellent writing and communication skills, experience executing communications plans is preferred
• Exceptional organization, prioritization, multi-tasking and time management skills
• A proactive and assertive approach to managing tasks and responsibilities
• Ability to solve problems and think quickly under pressure
• Work effectively as a team player in a collaborative environment as well with EA peers and members of the greater organization
• Be comfortable working in a fast-paced, deadline driven environment
• Positive attitude and highly professional demeanor and a sense of humor are helpful

Additional Information

The Team

You have a passion for numbers; our organization has a real passion for cybersecurity. You’re looking for a career with a more fulfilling mission. We have open positions to top talent seeking a financial challenge. Our Finance department deals with numbers daily, supporting infrastructure, dealing in automation, and building elegant models and solutions to empower our business lines and solutions. If you’re seeking a financial challenge but with a worldwide impact, this is it.

Our Commitment

We’re trailblazers that dream big, take risks, and challenge cybersecurity’s status quo. It’s simple: we can’t accomplish our mission without diverse teams innovating, together.

We are committed to providing reasonable accommodations for all qualified individuals with a disability. If you require assistance or accommodation due to a disability or special need, please contact us at accommodations@paloaltonetworks.com.

Palo Alto Networks is an equal opportunity employer. We celebrate diversity in our workplace, and all qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation