Administrative Assistant, Labry School of Science, Tech and Bus.

Position Title

Administrative Assistant, Labry School of Science, Technology, and Business

Posting Date

May 2025                    

Closing Date

Open Until Filled

Job Type

12-month Staff Appointment

Internal Category

Staff

Position Purpose

Qualified applicants are sought for a full-time Administrative Assistant whose duties include the transcription and entering of technical and/or confidential material in addition to general clerical tasks while maintaining a central office for the daily operations of the school.

Location

This is an on-campus position requiring a presence in Lebanon, TN during the summer, fall, and spring semesters.

Knowledge, Skills, and Abilities

• Possess an understanding of and commitment to the University Mission.
• Assist the Dean and faculty.
• Compile information received from faculty in regard to the academic schedule each semester. Computer entry of information and run a preliminary schedule for the School’s Program Directors and Dean to review.
• Send reports of student academic evaluations to each faculty member at the conclusion of each semester.
• Schedule appointments, make contacts, and arrange meetings for the School Dean.
• Attend School meetings, write and distribute minutes.
• Assist adjunct faculty, seeing that they receive necessary academic information and mail throughout the semester.
• Plan and Coordinate School events.
• Use various software applications to assemble, manipulate, and/or format data and reports.
• Maintain academic records through filing, retrieval, retention, storage, compilation, coding, and updating.
• Answer telephone, screen callers, relay messages, and greet School visitors.
• Pick up, sort, and distribute mail; deliver materials/ packages as required.
• Maintain office supplies, process purchase orders, travel arrangements and authorizations, and check requests.
• Maintain records of course syllabi, CADs, and other documentation.
• Operate and coordinate servicing of office equipment.
• Operations personal computer to access email and other basic office software.
• Complete various request forms for office operations as directed.
• Do assigned tasks as required by the supervisor and/or superior.
• Participate in and complete Performance Management Process, following the guidelines set forth by the University.
• Perform duties and responsibilities with limited supervision. Make decisions and establish work priorities on procedure- oriented operations.