Office Assistant - Part-Time

All current City of Sarasota employees must apply to job postings on the internal career site.

Come work at a place where employees of the City serve with Excellence and Pride!

NOTE: The City of Sarasota is an Equal Employment Opportunity, Veteran, E-Verify and Drug Free Workplace employer. Click to view the City's Veterans Recruitment Plan. Click to view a the City's Educational Equivalency Statement.

Department:

Fleet Services

Employee Type:

Temporary (Fixed Term)

Time Type:

Part time

Salary Range:

$16.98 - $23.25 USD Hourly

Job Posting Period:

January 08, 2026 - January 23, 2026 12:00 A.M.

Job Description:

Overview

To provide a wide variety of skilled clerical work in a public contact setting answering multi-line telephone, routing calls, greeting public, providing information.

Essential Functions

• Types forms, form letters, invoices, vouchers, records, dockets, index cards, accounting and financial statements, contracts, specifications, receipts, department reports, and permits from rough drafts or instructions.

• Types correspondence on a variety of work situations or inquiries, requiring knowledge of departmental operations and regulations.

• Handles confidential data and other sensitive information.

• Assists the public by referring them to proper party or department, providing information on City or department activities and operations.

• Opens, reads, routes incoming mail and assembles files and other materials to facilitate reply by a superior.

• Transcribes tapes, dictation of letters, memoranda, reports, union meetings and other materials.

• Sorts and files correspondence, vouchers, memoranda, reports and other materials as required by department or by some other predetermined classification.

• May maintain department operating or production records, maintain various systems of filing for records, performs computations and posting to statistical and other records applying knowledge of regulations and procedures.

• Maintains general office files, simple account records, keeps inventory of supplies and report forms and stock on hand to keep the department adequately supplied, and a variety of other office functions.

• Maintains daily calendar of appointments for supervisor and schedules meetings.

• Processes payroll and maintains payroll records; accounts for money received and handles accounts payable/receivable.

• The intent of this class description is to provide a representative summary of the types of duties and responsibilities that would be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this job description.

Minimum Qualifications

• High School Diploma or GED,

• Some clerical experience is required

Job Based Competencies

• Knowledge of Business English, spelling, and arithmetic.

• Knowledge of modern office terminology, procedures and practices.

• General office skills with familiarity with Microsoft Word and Excel.

• Ability to maintain complex clerical records and prepare correspondence and reports from various sources.

• Ability to make mathematical computations rapidly and accurately.

• Ability to follow complex oral and written directions.

• Ability to establish and maintain effective working relationships with City officials, associates and the general public.

Responsibility

Under the direction of and responsible to the Department Head or de