Personal Assistant to General Manager

Our client, a well established Pharmaceutical company, seeks to recruit a Personal Assistant to General Manager.

Main Duties

• Organizes and maintains diaries and schedules appointments
• Acts as the point of contact between the manager and internal staff/external clients
• Deals with incoming emails, fax, post
• Produces documents, briefing papers, reports and presentations
• Arranges travels and accommodation
• Screens phone calls, enquiries and requests; handles them when appropriate
• Devises and maintains office filing system
• Takes minutes during meetings
• Manages information flow in a timely and accurate manner
• Racks daily expenses and prepare weekly, monthly or quarterly reports
• Manages confidential information
• Handles company’s social media accounts

Requirements

• BSc in Accounting, Finance, Marketing or Business Administration or relevant field
• MSc from a British University will be an asset
• At least 2 years of relevant experience
• Excellent command of the English language both written and verbal
• Advanced computer capabilities, proficient user of MS Office (Excel, Word, Powerpoint etc.)
• Highly developed communication & interpersonal skills
• Discretion and trustworthiness
• Time management and attention to detail
• Team spirit & ability to cooperate with all levels
• Strong organisational skills with effective time management and multitasking skills
• Willingness to learn