Administrative Assistant

At PitchBook, we are always looking forward. We continue to innovate, evolve, and invest in ourselves to bring out the best in everyone. We’re deeply collaborative and thrive on the excitement, energy, and fun that reverberates throughout the company. 

Our extensive learning programs and mentorship opportunities help us create a culture of curiosity that pushes us to always find new solutions and better ways of doing things. The combination of a rapidly evolving industry and our high ambitions means there’s going to be some ambiguity along the way, but we excel when we challenge ourselves. We’re willing to take risks, fail fast, and do it all over again in the pursuit of excellence.

If you have a good attitude and are willing to roll up your sleeves to get things done, PitchBook is the place for you. 

 

About the Role:

The PitchBook legal team has a fun, challenging, and dynamic role supporting a rapidly growing company. We work with stakeholders across the organization on a wide variety of commercial and regulatory legal issues. Although we treat our work with the seriousness it deserves, making it fun is a core value at PitchBook, and the legal team attempts to realize that value and maintain a good sense of humor at all times.

The administrative assistant for PitchBook’s legal team is responsible for managing the assignment of tasks to our attorneys, for the completion of our clients’ compliance questionnaires, for creating and organizing electronic records, for drafting legal documents, and for sending documents for electronic signature. The ideal candidate has impeccable judgment and strong communication and organizational skills, works well with a diverse range of individuals, and understands that the legal team functions as a service provider to the wider organization. 

Primary Job Responsibilities:

• Manage the assignment of tasks to attorneys in accordance with the legal team’s task management system 
• Coordinate the completion of our clients’ compliance questionnaires with internal stakeholders. These questionnaires are extensive and may be contractually binding 
• Iterate on Legal team processes to drive efficiency for the Legal team and internal stakeholders 
• Respond to clients’ compliance questionnaires. Provide clients a detailed understanding of PitchBook’s business including how we collect, protect, and display our data; and, when providing these responses, maintain the confidentiality of our trade secrets 
• Attend Zoom conferences with our clients’ compliance teams 
• Partner with stakeholders across the company to collect information needed to complete our clients’ compliance questionnaires 
• Communicate and manage timeline expectations for all the stakeholders involved in the completion of compliance questionnaires and in any other tasks you assist on 
• Send documents for electronic signature 
• Use Salesforce and other software applications to create electronic records to disseminate information, document important details, and help keep the legal team organized 
• Prepare and send form letters including cease and desist unlawful activities and Freedom of Information Act requests 
• Work collaboratively with other administrative assistants within the organization to provide comprehensive executive support 

 

Skills and Qualifications:

• Bachelor’s degree or equivalent experience 
• 2+ years of administrative support or client service experience preferred 
• A demonstrated ability to successfully exercise discretion and succeed when confronted with ambiguity 
• Ability to learn and apply highly technical information 
• Ability to successfully prioritize and manage multiple projects for different stakeholders in a fast-paced environment 
• Ability to partner and collaborate with individuals across the company 
• Ability to consistently self-start, learn quickly, and apply proactive critical thinking 
• Excellent listening and communication skills 
• A demonstrated commitment to delivering high-quality, detail-oriented work 
• A commitment to relentlessly high standards and ownership of providing highest quality services to our stakeholders 
• Interest in finance or capital markets preferred 

 

Benefits + Compensation at PitchBook:

Physical Health            

• Comprehensive health benefits
• Additional medical wellness incentives 
• STD, LTD, AD&D, and life insurance

 

Emotional Health 

• Paid sabbatical program after four years
• Paid family and paternity leave 
• Annual educational stipend
• Ability to apply for tuition reimbursement
• CFA exam stipend 
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