Executive assistant

✍🏽 About Writer

Writer is the full-stack generative AI platform delivering transformative ROI for the world’s leading enterprises. Named one of the top 50 companies in AI by Forbes and one of the best places to work by Inc. Magazine, Writer empowers hundreds of customers like Accenture, Intuit, L’Oreal, Mars, Salesforce, and Vanguard to transform the way they work. 

Writer’s fully integrated solution makes it easy to deploy secure and reliable AI applications and agents that solve mission-critical business challenges.  Our suite of development tools is powered by Palmyra – Writer’s state-of-the-art family of LLMs — alongside our industry-leading graph-based RAG and customizable AI guardrails. 

Founded in 2020 with office hubs in San Francisco, New York City, Austin, Chicago, and London, our team of over 250 employees thinks big and moves fast, and we’re looking for smart, hardworking builders and scalers to join us on our journey to create a better future of work. 

📐 About this role

This Executive Assistant role will provide comprehensive administrative support to multiple C-suite executives, ensuring smooth operations and enabling them to focus on strategic initiatives. This role requires exceptional organizational skills, the ability to multitask, and a strong sense of discretion and confidentiality.

🦸🏻‍♀️ Your responsibilities

• Calendar Management:

  • Manage complex calendars, scheduling meetings, appointments, and travel arrangements

  • Coordinate with internal and external stakeholders to ensure seamless scheduling

• Communication:

  • Handle correspondence, including emails, phone calls, and messages, ensuring timely and professional responses

  • Draft and prepare documents, presentations, and reports as needed

• Meeting Coordination:

  • Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items

  • Ensure all necessary materials and resources are available for meetings

• Travel Arrangements:

  • Plan and book domestic and international travel, including flights, accommodations, and transportation

  • Manage travel itineraries and ensure all necessary documents are in order

• Expense Management:

  • Process and track expense reports, ensuring compliance with company policies

  • Reconcile credit card statements and manage reimbursements

• Project Management:

  • Assist with special projects and initiatives, providing administrative support as needed

  • Track progress and ensure deadlines are met

• Office Management:

  • Maintain office supplies and equipment, ensuring a well-organized and efficient workspace

  • Coordinate with other departments to ensure smooth office operations

• Confidentiality:

  • Handle sensitive and confidential information with the utmost discretion

  • Maintain strict confidentiality regarding company and executive matters
    

⭐️ Is this you?

• Proven experience as an Executive Assistant or similar role, preferably supporting C-suite executives

• Experience in a fast-paced, dynamic environment

• Excellent organizational and time management skills

• Strong written and verbal communication skills

• Proficiency in Google Workspace and Slack

• Ability to multitask and prioritize effectively

• Strong attention to detail and accuracy

• Ability to work independently and take initiative

• Strong interpersonal skills and a customer-focused mindset

• Proactive and solution-oriented

• Ability to maintain confidentiality and handle sensitive information

Curious to learn more about who we are and how we operate? Visit us here

🍩 Benefits & perks

• Generous PTO, plus company holidays

• Medical, dental, and vision coverage for you and your family

• Paid parental leave for all parents (12 weeks)

• Fertility and family planning support

• Early-detection cancer testing through Galleri

• Flexible spending account and dependent FSA options