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Executive Assistant
World Insurance Associates, LLC.United Statesfull_timeVerifiedPosted 29 Oct 2025
About the role
Position Objective
World Investment Advisors, the financial services division of World Insurance, is looking for an executive Assistant to join our team. Reporting to the President, the Executive Assistant will provide high-level strategic administrative and operational support. Manage complex scheduling and communications. Serve as a key liaison for both internal and external partners and will facilitate organizational efficiency and the operations of the executive office. You will work with internal and external stakeholders to ensure priority projects and strategic objectives are met. Keeping executive team and senior leaders informed of issues and initiatives, you will play a critical role in the efficient flow of information across the organization.
In addition, you will ensure the Executive's time is leveraged effectively, by engaging the right participants, setting the agenda, and ensuring the team is well prepared. This is a highly strategic and facilitative role that requires a combination of focus, flexibility, and interpersonal savviness. The role requires and rewards a highly resourceful individual with strong emotional intelligence, motivation, and analytical skills.
Typical Duties and Responsibilities
Desired Competencies
World Investment Advisors, the financial services division of World Insurance, is looking for an executive Assistant to join our team. Reporting to the President, the Executive Assistant will provide high-level strategic administrative and operational support. Manage complex scheduling and communications. Serve as a key liaison for both internal and external partners and will facilitate organizational efficiency and the operations of the executive office. You will work with internal and external stakeholders to ensure priority projects and strategic objectives are met. Keeping executive team and senior leaders informed of issues and initiatives, you will play a critical role in the efficient flow of information across the organization.
In addition, you will ensure the Executive's time is leveraged effectively, by engaging the right participants, setting the agenda, and ensuring the team is well prepared. This is a highly strategic and facilitative role that requires a combination of focus, flexibility, and interpersonal savviness. The role requires and rewards a highly resourceful individual with strong emotional intelligence, motivation, and analytical skills.
Typical Duties and Responsibilities
- Manage the functions of the executive office.
- Oversee the executive calendar, schedule and coordinate appointments.
- Organize and coordinate travel logistics, including itineraries, accommodations, and transportation.
- Oversee correspondence, screening and prioritizing communications.
- Administer cross-departmental and multi-entity strategic initiatives as assigned by the Executive, and in collaboration with the executive team.
- Act as confidential liaison between the executive and key executive, employees, clients, and stakeholders, always maintaining discretion.
- Support budgeting processes, including expense reports and tracking spending.
- Help prepare presentations, reports, and correspondence, ensuring accuracy and professionalism.
- Plan, coordinate leadership meetings at the direction of the executive
- Ability to work in the office 5 days week. Minimum in office Tuesday – Thursday
- Limited travel may be required
- Other duties and projects assigned.
Desired Competencies
- Proven ability to maintain confidentiality and exercise good judgment with sensitive matters
- Exceptional written and verbal communication skills
- Excellent time management and multitasking abilities
- Strong decision-making skills and the ability to work independently under pressure
- Proactive problem solver
- Proficiency with office technology and tools, including PowerPoint, Outlook, Excel, and Word
- Must be Flexible, team-oriented and enjoy working collaboratively with both internal and external partners
- Strong process and planning orientation
- Attention to detail & ability to multi-task
- Strong verbal and written communication skills
- High level of team orientation; strong interpersonal communication skills
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