At HUBER+SUHNER, we design and create essential components that transport power and data through networks. This is how our employees around the globe contribute to a world where people get and stay connected.

Executive Assistant

Warren, NJ | Full-time | Unlimited

Talent Responsibilities

The Executive Assistant role is a highly visible onsite position responsible for enabling seamless executive coordination, office operations, and internal engagement across the organization. This role partners closely with the Senior Leadership Team (SLT) to ensure alignment of priorities, support key initiatives, and maintain a collaborative, professional office environment.

Given regular exposure to sensitive business information, leadership discussion, and employee matters, this position requires the highest level of discretion, professionalism, and confidentiality at all times. The role serves as a trusted point of coordination, supporting leadership effectiveness while safeguarding confidential information.

This position reflects an evolution from traditional front-desk coverage toward proactive executive enablement and cross-functional coordination.

Executive Coordination & SLT Support

• Provide proactive administrative and coordination support to SLT activities and site initiatives.
• Assist with planning leadership meetings, workshops, and planning sessions.
• Manage multiple schedules, meetings and travel itineraries, process expense reports and coordinate details of event planning and logistics such as A/V conferencing set-up, conference rooms, presentation and materials preparation including filing, documenting and preparing reports, organizational charts and letters.
• Audit and process expense reports, reconcile and track of monthly statements and expenditures.
• Available to respond (email, calls, text) outside of standard business hours mainly during executive travel.

Office Operations & Coordination

• Serve as a visible and engaged presence supporting daily office operations.
• Coordinate onsite logistics, including meeting spaces, meals and visitor experiences.
• Maintain organization of shared office resources including conference rooms and support a professional workplace environment.
• Point of contact for all internal and external customers
• Maintain supplies, equipment, and invoices
• Coordinate with IT department on all office equipment requests for employee setup and changes
• Act as a central point of coordination for internal office needs.
• Manage relationships with vendors, service providers and building management

Event Planning & Execution

• Coordinate internal events, leadership sessions, town halls, and employee activities end-to-end.
• Partner with HR and Operations to ensure smooth planning, setup, execution, and close-out.
• Manage logistics including vendors, materials, and onsite coordination.

Administrative & Operational Support

• Support administrative workflows such as expense coordination, documentation, and internal communications as needed.
• Identify opportunities to improve administrative processes and efficiency.
• Handle sensitive information with professionalism and discretion.

Talent Profile

• 3-5 years executive senior level administrative support experience required
• Bachelor's Degree preferred, or equivalent combination of education, training, and experience
• Strong computer skills: Microsoft Suite (Word, PowerPoint, Excel, Outlook, Teams)
• Notary public, preferred but not required
• Fully onsite role with regular interaction across all levels of the organization.
• High visibility position supporting Leadership HR and site-wide initiatives.
• 3+ years of experience in office coordination, executive support, or administrative operations
• Experience supporting leadership teams, event planning or high-visibility initiatives preferred.
• Strong organizational and multitasking skills in a fast-paced environment.
• Excellent communication (written and oral) and interpersonal skills
• High level of confidentiality, accountability, professionalism, and adaptability.
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
• Ability to work independently and carry out assignments to comp