DEPT OF TRANSPORTATION

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ACCOUNTANT 3

Job Location:

Address: FISCAL OPERATIONS
800 W. Washington St., Phoenix, AZ 85007

Posting Details:

Salary: $68,612.97 - $78,612.97 

Anticipated Salary: $73,612.97

Grade: 22

Closing Date: 08/18/2025

Job Summary:

Manage the ADOT Chart of Accounts as it relates to the Statewide Financial Reporting System (AZ360) and other associated systems, work with GAO on any changes that will require GAO approval in AZ360, and update the ADOT web page. Maintains all general ledger and sub account tables within the AZ360 accounting system, reviews responses to audit issues, performs downloads and utilizes Microsoft Office and Google software. Under the direction of the General Ledger Manager, be responsible for various types of data entry, as well as monitor cash receipts, appropriations, revenues, expenditures, transfers and obligations as necessary to do monthly General Ledger reconciliations and prepare the Department's Annual Comprehensive Financial Report (ACFR), and other reports using Generally Accepted Accounting Principles (GAAP). Assists the Fixed Assets team with various tasks as assigned by the General Ledger manager, resolves questions and problems by internal and external customers, recognize public and constituent issues, and identify actions to address such issues, including the involvement of other ADOT groups and functions as needed. Ensures that the Department is in compliance with all state statutes and that all financial obligations are met.

This position may be available for remote work within Arizona (Two (2) days per week in the office/hoteling).

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

Reconcile revenues, expenditures, balance sheet accounts, cash, and transfers monthly to identify corrections and ensure the data is clean for yearly financial reports for federal reporting and the Annual Comprehensive Financial Report (ACFR). Assist in the preparation of the Department's Annual Comprehensive Financial Report (ACFR), and other state and/or federal reports using Generally Accepted Accounting Principles (GAAP).

Process monthly transfers in and transfers out of funds related to various activities within ADOT and with other state agencies.

Research, problem solving, and decision-making related to financial matters, work methods, and processes. Assist the Fixed Assets team with various tasks as assigned by the General Ledger Manager, as well as, assist employees from all areas, being a source of financial information and interpretation as it applies to the Department and the State of Arizona.

Authorize, prepare, and maintain the Chart of Account codes used in the State’s AZ360 automated accounting system. Chart of Account elements include: units, activities, function codes, appropriations, object and revenue source codes. Update the Chart of Account codes in AZ360 and on the ADOT web page. Act as ADOT's Chart of Account liaison with GAO, to ensure the needs of the Agency are met by the statewide accounting system. Coordinate with agency personnel on the Chart of Account rollover process.

Review and approve accounting documents prepared and entered by General Ledger and Fixed Assets staff. Serve as the lead accountant to assist other team members with training and processing of documents.

Track the activity of all of ADOT’s Special Plates on a monthly basis. Analyze data and prepare documentation to initiate quarterly and annual payments for the various special plates.

Verify the validity and correctness of suggested revenue and expenditure corrections that are sent to the team mailbox. Once verified, process these transactions in the AZ360 automated accounting system.

Review and verify the successful interface of the Highway User Revenue Fund (HURF) monthly distribution. Verify that any legislative updates to the distribution were correctly applied. Rel