Benefit Analyst, Absence - Remote - FMLA Experience Preferred

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

HR Benefits

Job Summary:

The Benefits Analyst is responsible the administration of health and welfare, retirement and absence benefits. The Analyst will plan and implement processes and procedures through support of configuration of HR system and is a subject matter expert (SME) for the HR Business Partners and other related stakeholder team(s).

Hours: Monday - Friday, 8:00am - 5:00pm CST

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Preferred Skills & Experience

• Resides in CST or EST
• Strong attention to detail with the ability to identify and correct absence- and leave-related discrepancies quickly and accurately.
• Workday experience is preferred; experience updating absence records, running reports, or managing cases
• Proficiency in Microsoft Excel, including pivot tables, formulas, and data reconciliation.
• 3+ years of hands-on experience administering both short‑term and long‑term FMLA leaves, with a solid understanding of federal and state leave regulations.
• Proven ability to work autonomously, manage workload independently, and make informed decisions within established policies.
• Demonstrated capacity to manage time‑sensitive issues, prioritize effectively, and meet deadlines in a fast‑paced environment.

KEY RESPONSIBILITIES

• Assist employees with benefits related questions, monitor and respond to benefits e-mail, phone and Case Management requests.
• Support the payroll team related to benefit deductions and funding.
• Holding meetings or orientations to explain benefits policies and procedures to employees or to go over changes in the benefits package.
• Coordinate and ensure completion of all new hire benefit enrollments, including QLE changes and benefit premiums for employees on leave.
• Ensures regulatory compliance with a thorough knowledge of HIPAA, ACA, ERISA, DOL and COBRA.
• Primary liaison to Human Resources Employee Service Center in communicating carrier and rate changes for benefits enrollment (open enrollment, new hire, mid-year status change events).
• Ensures proper set-up and testing in Workday and other enterprise systems.
• Provides due diligence support in reviewing and identifying benefit plan concerns and helping to design transition program.
• Evaluates proposed insurance carrier contracts and manages implementation of new insurance carriers.
• Coordinates and conduct plans audits.
• Monitors insurance carrier files to ensure accurate eligibility.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES

• Benefits Knowledge (Intermediate): Knowledge of the benefits offered by including their administration and rules. Typically, employee benefits include medical, dental, vision, retirement, disability, life insurance, and flexible spending.
• Documentation (Intermediate): Ensures that all documentation is complete, accurate, thorough, and compliant.
• Presentation Skills (Intermediate): The ability to prepare effective presentations in content and function, able to speak competently to the level of the audience.
• Analytical Skills (Intermediate): The process of identifying, evaluating, interpreting and organizing data. It includes sorting through data to identify patterns and establish relationships for decision making.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

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