Administrative Assistant

Company Description

DCS is a family owned and operated business with treating all employees like family at the core of our values. Our employees provide innovative, safe, and high-quality infrastructure/maintenance contracting services to State DOTs, railroads, and other commercial/residential customers across the entire United States. Employees receive generous compensation packages, employee engagement events & career development programs, just to name a few of the perks of being part of the DCS family!

To provide quality service, we need top-of-the-line employees. That is why we offer great compensation, awesome benefits, and a work environment worth bragging about! 

Job Description

DCS of Lawn Specialties Division is looking for a dedicated and hardworking Administrative Assistant with a positive attitude and a passion for customer service. This role involves performing day-to-day administrative duties, including handling office tasks and greeting visitors. The Administrative Assistant will be responsible for creating, developing, and implementing correspondence and programs that support production, operations, and marketing functions at the branch location.

Key Responsibilities:

• Foster a positive safety culture by adhering to all safety policies and procedures.
• Follow all company policies and procedures, including project-level plans and programs.
• Ensure compliance with contractual, federal, state, and local legal requirements in all work.
• Demonstrate a strong understanding of contract requirements and customer goals.
• Organize and maintain all documents (both electronic and paper) in an orderly fashion.
• Answer incoming calls and manage inquiries, ensuring compliance with all contractual requirements.
• Greet and direct visitors to the project office.
• Handle the collection, distribution, and sorting of mail, packages, etc.
• Manage specialty tasks, such as scheduling meetings, coordinating events, and making travel arrangements.
• Ensure the office environment remains neat, orderly, and visually appealing.
• Oversee inventory and procurement of office materials and supplies.
• Assist the Office Manager with timely material and supply orders.
• Ensure all assigned data entry, reporting, filing, and monitoring tasks are completed accurately and on time.
• Maintain a customer service-driven culture in all communications.
• Additional responsibilities include scanning, copying, licensing, payroll processing, prevailing wage tracking, pre-employment paperwork, managing electronic and paper files, greeting visitors, creating spreadsheets, and supporting managers as needed.
• Perform other duties as assigned.

Qualifications

Education:

• High School Diploma or Equivalent required.

Experience:

• 2-3 years of professional customer service experience.
• Knowledge or experience of Lawn Industry preferred.
• Experience in sales a plus. 
• Ability to multitask effectively.
• Proficiency in composing general correspondence.
• Advanced skills in Microsoft Office Suite (Excel, Outlook, Word).
• Strong administrative and organizational skills.
• Excellent written and verbal communication skills.
• Superior reading and comprehension abilities.
• Ability to work well as part of a team.
• Valid Driver’s License.
• Must be able to comply with the company’s drug and alcohol policy.

Additional Information

Benefit Highlights:

• Challenging and rewarding work environment
• Competitive Compensation
• Excellent Medical, Dental, Vision and Prescription Drug Plan
• 401(K) 
• Generous Paid Time Off
• Career Development
• Pay rate: $18- 20+ (Depending on Experience)

Come be a part of the DeAngelo family, today! 

DCS is an equal opportunity employer and complies with all hiring and employment regulations. In the event an ADA accommodation is needed, DCS is happy to help all employees achieve gainful employment in an atmosphere where they are appreciated and respected. DCS offers subcontracting services to government agencies as such, candidates may be subject to pre-employment screenings such as criminal background checks, pre-employment, post-accident & reasonable impairment drug screenings, motor vehicle record checks, etc. as such, DCS complies with all federal and state regulatory guidelines including the FCRA.