Administrative Specialist - Field

#WeAreONEOK – Fortune 500 company. 100+ years in business. Leading midstream service provider. Safety first. Sustainable operations. Environmentally responsible. Employee focused.

JOB SUMMARY

Looking for a career opportunity? Come join ONEOK as an Administrative Specialist in Tulsa, OK. This is an in-office position and will provide support to the Refined Products operations team. The ideal candidate will have excellent communication, be organized and focused, and able to multi-task. MS software skills are a must in this fast-paced role. ONEOK offers generous health benefits, 401k, life insurance, LTD/STD, paid time off benefits, and more. Don’t miss this exciting opportunity to work at a Fortune 500 company, apply today!

Job Profile Summary

Provides administrative support for operational and/or field activities. Responsible for preparing reports, maintaining records, processing invoices, and assisting with departmental projects. Acts as a resource for administrative processes, ensuring efficiency, consistency, and compliance with organizational policies. Works with minimal supervision and collaborates with various teams to optimize workflows and support departmental objectives.

Essential Functions and Responsibilities

• Administrative Coordination & Accounting:

  • Research, compile, and prepare reports or correspondence related to operational, financial, or compliance activities, such as:

  • Expenditure and budget / forecast tracking.

  • Performance reporting and audit requests.

  • Update and maintain logs, trackers, and databases for compliance, training, and operational data.

  • Prepare check requests.

  • Process Support and Communication:

  • Provide guidance to field personnel, internal teams, and external stakeholders on administrative processes, such as:

  • Maintain district folders and shared drives, ensuring proper organization and retention of documentation.

  • Serve as a liaison between field operations and headquarters for administrative and compliance-related matters.

• Event and Meeting Coordination:

  • Assist with the preparation and coordination of meetings, training sessions, and safety events, including:

  • Booking facilities, scheduling, and ordering supplies or catering.

  • Preparing presentations and materials.

• Supporting employee onboarding activities.

• Data Management and Reporting:

  • Access, retrieve, and maintain information using various systems, including customizing dashboards and templates for reporting purposes.

  • Prepare and reconcile data for reporting purposes, including invoices, time entry, and budget tracking.

• Additional duties as assigned by supervisor

• Provide ongoing support for departmental audits and special projects.

Education

• H.S. Diploma required

Work Experience

• Experience in use and function of office equipment applicable to position including but not limited to:

  • Computers

  • Calculators (Tested or demonstrated by position)

  • Keyboards (Tested or demonstrated by position)

  • Document scanners

• Experience and training related to:

  • Spreadsheet and text software such as Excel, Access database, and Word

  • Transmission pipeline system operations and related procedures

  • AFE’s, completion reports, and related procedures

  • Developing and maintaining file systems

• Experience interpreting, compiling, composing, revising, and/or preparing information such as correspondence and reports; policies and procedures; contracts and agreements; and job orders and completion reports

• At least 1 - 2 years related work experience

Knowledge, Skills and Abilities

• Knowledge of: Organizational workflows, basic compliance requirements, and operational processes.

• Knowledge of: Standard reporting systems and data entry procedures.

• Knowledge of: Administrative best practices and company policies.

• Ability to: Support the implementation of administrative processes to ensure efficiency and accuracy.

• Ability to: Assist with cross-departmental tasks and support process improvements.

• Ability to: Compile and prepare operational data for reporting purposes.

• Ability to: Communicate effectively with teams and ensure accurate documentation of administrative activities.

• Skills in: Data entry, document management, and basi