Administrative Assistant 1

LC State invites applications for the position of Administrative Assistant 1.

Salary and rank based on experience and qualifications: $16.81 - $17.94 per hour (30 hours per week)

Required Qualifications:

1. High school diploma, or equivalent
2. Experience with Microsoft Office (Outlook, Word, Excel and PowerPoint)
3. Good knowledge of: Office support functions including word processing, filing, composing a variety of business documents and reception; gathering and compiling data; and balancing and coordinating a workload for multiple projects.

Preferred Qualifications:

1. Bachelor's degree from an accredited college or university
2. Experience working in an office setting
3. Experience working in an educational setting

Responsibilities:

The individual will be responsible for the administrative duties of multiple offices under the same Director. Duties include preparing financial, travel, and other college documentation for those departments. Must have excellent customer service skills as they will interact with faculty, staff, and students regularly. AA1 will use Microsoft and Google products daily. The position is a 12-month, 30-hr appointment.

1. Access and maintain student records and information, abiding by FERPA guidelines
2. Monitor and balance local and appropriated accounts for Directors departments; conduct research as necessary regarding outstanding expenditures
3. Assist the Director and Associate Director with contract renewals and payments
4. Assist the Director with functions and renewals of NC-SARA and State Authorization
5. Purchase supplies for eLS and CAT as needed using college systems and contracts
6. Prepare travel documents for eLS and CAT staff members and make requested travel arrangements
7. Accurately prepare Personnel Action forms and submit them for signature/routing
8. Answer department phone lines; answer questions or direct calls to the appropriate office/individual
9. Assist in eLS and CAT as needed, for coverage
10. Serve on college-wide committees and/or task forces as needed
11. Participate in professional development opportunities related to the position
12. Other duties as assigned [may be assigned timely short-term projects by the Director]
13. Additional duties include direct and indirect activities to support recruitment and retention of students.

Application Procedure: Please upload all of the following documents or your application may not be considered for review.

• Cover Letter/Letter of Interest
• Resume/Curriculum Vitae
• Contact Information or Letters for three (3) Professional References

This position is open until filled; however, applications received on or before March 14, 2025, will receive first consideration. Posting will remain open until a suitable pool of candidates is identified.

This position is subject to the successful completion of a criminal background check and may also be subject to an education verification. LC State is an EEO/VETS employer.