Administrative Assistant

Expected Travel: Up to 10%

Requisition ID: 9943 

 

About Teleflex Incorporated

Teleflex is a global provider of clinically effective medical technologies designed to improve the health and quality of people’s lives. We apply purpose driven innovation – a relentless pursuit of identifying unmet clinical needs – to benefit patients and healthcare providers. Our portfolio is diverse, with solutions in the fields of vascular and interventional access, interventional cardiology, surgical, anesthesia, cardiac care, interventional urology, urology, emergency medicine and respiratory care. Teleflex employees worldwide are united in the understanding that what we do every day makes a difference. For more information, please visit teleflex.com.

 

Global Functions – The Corporate division is the central operating unit of the company; setting strategy and policy and providing business development, finance, human resources, information technology, investor relations and legal support to the businesses. The global Company headquarters is located just outside of Philadelphia in Wayne, PA. Join a dynamic, growing team that offers healthcare providers an array of medical technology solutions that make a difference in patients’ lives.

Position Summary

This position provides general office and HR administrative support to staff and visitors of the Mansfield, MA facility. Sitting at the front-desk, the administrative assistant will be responsible for managing reception, office purchasing and greeting/directing visitors and employees. This role will also be responsible for basic HR administrative duties while also providing support to other site functions as applicable. 

Principal Responsibilities

•    Manage and coordinate reception activities including; answering/routing incoming calls, sort/distribute mail, greeting/checking-in visitors, sending out plant-wide communications, stock coffee stations, inventory of coffee and office supplies
•    Supporting site HR with coordination of recruitment and selection activities of temporary employees including coordinating with temp agencies on scheduling new hire start dates, interviews when applicable, and temporary employee communications 
•    Prepare new hire orientation packets for weekly new hire orientation 
•    Maintain phone listing, headcount, visitor NDA log, and visitor training log
•    Manage and coordinate training activities such as; preparing training folders, scanning and preparing training reports, organize lunches and set-up conference rooms upon request 
•    Provide support during EPIC visits, audits and other on site visitors. Activities include; booking conference rooms and hotels, ordering lunch, purchasing meeting supplies
•    Label and ship all necessary customer notifications 
•    Local travel as needed (post-office, office supplies, food pick up, etc.)
•    Maintain a high level of confidentiality when handling sensitive information
•    Other duties as assigned
 

Education / Experience Requirements

•    HS Diploma or GED required
•    Prior office experience required
•    Prior HR experience preferred
 

Specialized Skills / Other Requirements

•    Strong computer skills, including Microsoft Office
•    Effective listening, verbal and written communication skills. 
•    Efficient time management and organizational skills
•    Detail oriented
•    Excellent interpersonal skills & positive, can-do attitude
•    Ability to prioritize and adapt to shifting priorities
•    Ability to maintain confidentiality
•    Valid driver’s license & reliable transportation preferred
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Teleflex, Inc. is an affirmative action & equal opportunity employer. D/V/M/F. Applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status. If you require accommodation to apply for a position, please contact us at: 877-880-8588 or Talent@Teleflex.com.

Teleflex is the home of Arrow®, Deknatel®, Hudson RCI®, LMA®, Pilling®, Rüsch®, UroLift® and Weck® – trusted brands united by a common sense of purpose. Teleflex, the Teleflex logo, Arrow, Deknatel, Hudson RCI, LMA, Pilling, Rüsch, UroLift and Weck are trademarks or registered trademarks of Teleflex Incorporated or its affiliates, in the U.S. and/or other countries.