Executive Administrative Assistant - Moda Center

 

Position Title: [[title]]

Pay Range: $22.00 to $24.00 

 

A LITTLE ABOUT US

Levy is proud to be the Food, Beverage, and Retail partner for the Rose Quarter: Home of the Portland Trail Blazers!

Diversity of thought and inclusion for all is what drives our success – we invite you to start your Levy journey with us today! 

We at Levy are partnering with the Rose Quarter to create a shared vision of elevated and inclusive hospitality that proudly embodies Portland’s unique food story. Join our exciting team! 

DAY IN THE LIFE

ESSENTIAL DUTIES & RESPONSIBILITIES:

Provide daily support to the Senior Operations team, which includes but is not limited to:

• schedule and calendar upkeep
• office ops schedule upkeep
• prepare DOs and VPs for specialized meetings and industry functions
• attend high level meetings, take notes and relay information
• field general inquiries and re-direct to the DO
• monthly expenses
• compiling venue finances for weekly profit and loss reports
• research projects (yearly business plan, annual report, customer service presentation, sponsorship and donations binder, etc.)
• manage email archives and inbox of the DO
• special projects including travel arrangement, proofing documents

Provide general office upkeep, which includes but is not limited to:

• order and refresh office supplies
• receive/sign for UPS/Fed-Ex deliveries
• prep spaces for meetings
• Represent the company in an appropriate manner at assigned meetings, events and business related functions
• Assist with venue projects when necessary
• Complete other duties as assigned

THE PERFECT MATCH

We might be a great match if the below applies to you –

• Strong verbal / written communication, phone etiquette
• Computer literacy (Microsoft Word, Excel, Teams, Access and PowerPoint or similar programs) and Internet
• Ability to provide leadership, engage in positive interaction with senior leadership, staff and guests
• Prioritize, organize, motivate staff, problem solve, delegate, follow-up, communicate and diffuse possible volatile situations with tact
• Ability to multi-task daily, be organized, detail oriented, self-driven, forecast issues and handle last minute projects to meet deadlines
• Ability to work flexible hours, including nights, weekends, and holidays
• Proficient typing skills required (ability to type 30 wpm)
• 1+ years administrative experience required
• High school diploma required; college degree preferred

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Authentic Levy is the phrase that describes the power and uniqueness of Levy’s Vision, Mission, and Family Values in action. Our Family Values are Inclusive, Passionate, Nice, and Innovative and we want to make sure we are clear on a few basics that we expect –

• Treat all guests and team members fairly without regard to race, gender identity, national origin, age, religion, disability, veteran status, sexual orientation, gender identity, or any other classifi