Administrative Assistant

Administrative Assistant

Starting Pay: $40,000.00

 

As an Administrative Assistant for Pratt Industries – Houston, you will be a vital support for our administrative, accounting, and customer service functions. You'll serve as a primary point of contact for visitors and callers, manage various financial tasks, and assist in ensuring customer satisfaction through accurate order processing and diligent record-keeping. Your ability to efficiently handle diverse responsibilities will be crucial to our daily operations.

 

Give and Get

What You’ll Get:

• Insurance Benefits and wellness reimbursement within one month
• Paid holidays from day one, paid vacation after 6 months and 401(k) with match at 3 months
• Tuition reimbursement at one year
• Excellent benefits package including medical, dental, short-term disability and HSA
• Paid Childbearing/parental leave at one year
• Healthy Lifestyle program with up to $1,200 awarded each year to your HSA
• Employee Assistance Programs to help you manage your life at work and at home
• Safety and PPE Reimbursements
• Cell phone discount with 2 major providers
• Monthly incentive bonus if plant goals are met

What You’ll Give:

• Manage Administrative tasks including answering calls, greeting visitors, handling mail, and maintaining sign-in/out records
• Process purchase orders and invoices using SAP, including data entry, scanning, and filing for both maintenance/freight and non-corrugated/tooling
• Support accounting operations by assisting with collections, daily tape changes, cash applications, and providing backup for billing and reports
• Provide customer service support by running reports, entering releases, checking orders for accuracy, and managing tooling orders
• Maintain essential records and supplies, performing filing, scanning, copying, and ordering office supplies as needed.

Primary Duties and Responsibilities

• Answer incoming calls and greet visitors/VIPs.
• Mail invoices and distribute incoming mail.
• Scan invoices for payment to customers and make collection calls when necessary.
• File invoices, payables, and customer service documents.
• Change daily tapes for accounting systems.
• Review Bills of Lading (BOLs) and sales orders for processing.
• Email invoices to customers and assist with billing.
• Backup on billing, daily reports (KPIs), and weekly reports.
• Assist with SBD cash applications.
• Order office supplies.
• Run bookings reports and enter releases for customer service.
• Receive BOLs and check customer orders for pricing, quantity, dates, and machine details.
• Laminate and receive tooling orders.
• Perform any required data entry to support the Controller and Customer Service team.

**Additional duties as assigned by management.**

What You’ll Need to be Successful

• Education: High school diploma or equivalent
• Experience: Experience in a manufacturing environment (preferred)
• Language Skills: Strong communication skills.
• Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, and volume. Job-related math skills.
• Reasoning Ability: Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to make sound judgments.
• Technical Skills:
  • Application knowledge of computer data entry.
  • Application knowledge of products and production processes.
  • Proficient in Word and Excel.
  • Basic knowledge of corrugated manufacturing processes or willingness to learn.
  • Understanding of office procedures.
• Physical