ADMINISTRATIVE ASSISTANT I - 79010682

Requisition No: 853859 

Agency: Business and Professional Regulations

Working Title: ADMINISTRATIVE ASSISTANT I - 79010682

 Pay Plan: Career Service

Position Number: 79010682 

Salary:  $1,298.46 - $1,372.68 biweekly 

Posting Closing Date: 06/08/2025 

Total Compensation Estimator Tool

OFFICE OF THE GENERAL COUNSEL

UNLICENSED ACTIVITY LEGAL UNIT
ADMINISTRATIVE ASSISTANT I 
Position Number: 79010682

Hiring Salary: $1,298.46 - $1,372.68 biweekly

** Open Competitive **

Our Organization and Mission:

License efficiently. Regulate fairly. Florida counts on DBPR to ensure a lot of important matters are handled well. They range from the safety of food service to the integrity of real estate transactions, to the transparency of condominium governance, and of course, the qualifications of licensure that ensure work requiring a skilled professional is performed safely and sufficiently.  Our stakeholders include these professionals and their customers alike.

 

Under the direction of Secretary Melanie S. Griffin, the agency oversees many of Florida’s professions and industries in the areas above, and many more which can be seen on our website: http://www.myfloridalicense.com/DBPR/.

 

The Alcoholic Beverages and Tobacco legal unit (ABT Legal) provides legal services and representation to the Division of Alcoholic Beverages and Tobacco within DBPR. This section prosecutes and defends administrative actions before the Division of Administrative Hearings (DOAH) and the state’s circuit courts. This section also provides legal advice, drafts legal opinions, declaratory statements, variance and waivers, assists in rulemaking, and provides bill analysis.

 

The Work You Will Do:

This position reports to the Administrative Assistant III (AAIII) and provides administrative and clerical support to assigned attorneys for the Unlicensed Legal Unit within the Office of the General Counsel and works under the direction of the AAIII and Chief Attorney for this work unit.

 

Your Specific Responsibilities:

• Assists attorneys by processing cases, including preparing administrative complaints, motions, and orders for filing with the Agency Clerk’s Office or forwarding for service;
• Maintains and updates legal case files in OnBase and Versa: Regulation on pending court and administrative cases in an organized, comprehensive, chronological, and timely manner;
• Closes cases timely by updating the department's document and case management systems including filing Final Orders and various other documents with the Agency Clerk’s Office;
• Assists attorneys by drafting notices of hearing, correspondence, memoranda, and other basic legal pleadings relating to the activities of the work unit;
• Assists attorneys with preparation of cases before the DOAH and circuit courts, including assisting with discovery requests, scheduling court reporters, and requesting service of process;
• Assists with trial and hearing preparation, including collating exhibits and preparing trial notebooks or exhibit binders;
• Answers incoming calls, assisting callers in a courteous and professional manner, including routing calls/messages from outside counsel, licensees, complainants, and department staff as it relates to the work unit;
• Opens, disseminates, and distributes all incoming mail;
• Prepares and processes outgoing mail;
• Researches and retrieves documents to fulfill public records requests, including redacting, organizing, and maintaining electronic responses provided to internal and external customers;
• Assembles materials for attorney’s use at meetings, depositions, hearings, and trials;
• Accurately maintains and updates attorneys’ calendars to include appointments, hearings, meetings, and visitors.  Keeps attorneys advised of scheduled appointments;
• Prepares travel and accommodation arrangements for assigned attorneys, including authorizations to incur travel expenses and vouchers for reimbursement of travel expenses;
• Assists with phone coverage for the main switchboard(s) for the Office of the General Counsel;
• Performs other legal secretarial, administrative, or clerical duties as directed by the AAIII or as needed to ensure the success and o