Administrative Assistant

Job Posting Title

Administrative Assistant

Agency

090 OFFICE OF MANAGEMENT AND ENTERPRISE SERV

Supervisory Organization

CP

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Salary up to $55,000 based on education and experience.

Job Description

As an Administrative Assistant with OMES you will enjoy:

• Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually.

• A comprehensive Benefit Package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

Job Details

• Full-time 40-hour work weeks.

• Support the Central Purchasing team

• Salary up to: $55,000 based on education and experience

Responsibilities

• Processes and manages contracts and legal documents, including accurately initiating and routing items to legal using the IronClad contract lifecycle management system. *

• Executes essential procurement administrative functions, including creating and dispatching documentation (e.g., purchase orders, internal transfers) within the PeopleSoft system. *

• Manages the public posting process for required documentation by uploading information and all necessary attachments to the designated statewide search website. *

• Compiles and delivers final confirmation packets to the Category Manager and relevant personnel, detailing the successful completion and routing of legal, PeopleSoft, and public posting requirements.

• Provides comprehensive administrative support typical of an Executive Administrator, including scheduling, correspondence, file management, preparing meeting materials, and travel coordination.

• Serves as dedicated support and manpower for Category Management projects, assisting with research, data organization, coordination, and other project-related operational tasks.

• Other duties as assigned.

* Denotes Essential Function

Physical Demands and Work Environment

• This position works in a comfortable office setting with a computer for a large percentage of the work day.

• The noise level in the work environment is usually mild.

Minimum Qualifications

• An associate’s degree in business administration, office management, or related field; and

• Two (2) years of general administrative or office support experience; or

• An equivalent combination of education and experience.

Preference will be given to candidates who possess

• Direct experience using IronClad or a similar contract lifecycle management (CLM) system.

• Direct experience with PeopleSoft Financials or an equivalent ERP system for dispatching/purchasing.

• Previous experience supporting a procurement or strategic sourcing department.

About OMES

The Office of Management and Enterprise Services provides excellent service, expert guidance and continuous improvement in support of our partners’ goals. We are a highly qualified workforce committed to serve those who serve Oklahomans and make government run in the most efficient, innovative manner possible.

OMES is an Equal Opportunity Employer. Reasonable accommodation to individuals with disabilities may be provided upon request.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

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