Administrative Assistant I - Biology & STEM Center

Position Title:       Administrative Assistant I

Department:        College of Liberal Arts & Sciences (Biology & STEM Center)

Reports To:           Administrative Supervisor, LAS

Appointment:      Full-Time; 40 hours per week; 12 months

Status:                   Non-exempt (Hourly) $15.00

Characteristic         Duties and Responsibilities

Provide administrative support for the Department of Biology and the STEM Center. Specific duties will include but are not limited to: 

• assist undergraduate and graduate students.  

• work closely with department chair and program director and graduate coordinator. 

• monitor budgetary accounts. 

• maintain inventory of supplies 

• work with faculty on supply orders for labs - research and teaching labs. 

• coordinate and receive telephone communications, students, parents and visitors. 

• sort and distribute mail.

• prepare, type and duplicate correspondence, reports, exams, syllabi, manuscripts, handouts and materials for classes and STEM Center activities.

• compile book orders.

• compile advisor lists. 

• maintain student files and records. 

• compile information and materials for advisors. 

• assist students with class registration, change of major, transfer work, course change, cancellation and addition forms, enter students with registration, reserve and wait lists.

• compile and tabulate students course evaluations; prepare departmental student payroll.

• arrange travel.

• perform other related duties as assigned. 

Position Qualifications: 

• Three years of office experience that demonstrates ability to work independently. 

• Ability to use sound judgment to make decisions.

• perform detailed job tasks with accuracy. 

• effectively interact in person, via email and telephone with students, parents, University personnel and external constituents 

• excellent communication skills 

• ability to show respect and sensitivity for cultural differences. 

• ability to work with sensitive information. 

• use basic office equipment (computer, fax, phone system, copier, duplicator, scanner)

• proficient in work processing spreadsheets (Excel) and database management applications including mail merge procedures. 

• knowledge of accounting procedures 

• ability to compose correspondence; draft reports; handle multi-step processes.

• coordinate/manage multiple projects and tasks simultaneously and on deadline.

• editing and proofreading skills. 

Mental/Physical Requirements

Selected candidates must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodation. Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust. Working conditions are typically moderately quiet.

Please complete the online application process and upload a resume and complete contact information for 3 professional references. Uploading a cover letter is also recommended. Please submit all materials at the time of initial application.  

Employment at Bradley University is contingent upon the satisfactory completion of a criminal background check.

Applications will begin being reviewed immediately and will continue until the position is filled.  

Bradley University is a top-ranked, prestigious, private university in Peoria, Illinois, offering 5,400 undergraduate and graduate students the opportunities, choices and resources of a larger university and the personal attention and exceptional learning experience of a smaller university. Bradley offers a comprehensive array of undergraduate and graduate academic programs in business, communications, education, engineering, fine arts, health sciences, liberal arts and sciences, and technology. The University is located on an 85-acre campus in Peoria, the largest metropolitan area in Central I