Transportation & Commercial Account Specialist

If you are looking for a career at a dynamic company with a people-first mindset and a deep culture of growth and autonomy, ACV is the right place for you! Competitive compensation packages and learning and development opportunities, ACV has what you need to advance to the next level in your career. We will continue to raise the bar every day by investing in our people and technology to help our customers succeed. We hire people who share our passion, bring innovative ideas to the table, and enjoy a collaborative atmosphere.

Who we are:
ACV is a technology company that has revolutionized how dealers buy and sell cars online. We are transforming the automotive industry. ACV Auctions Inc. (ACV), has applied innovation and user-designed, data driven applications and solutions. We are building the most trusted and efficient digital marketplace with data solutions for sourcing, selling and managing used vehicles with transparency and comprehensive insights that were once unimaginable. We are disruptors of the industry and we want you to join us on our journey. Our network of brands include ACV Auctions, ACV Transportation, ClearCar, MAX Digital and ACV Capital within its Marketplace Products, as well as, True360 and Data Services.

At ACV we focus on the Health, Physical, Financial, Social and Emotional Wellness of our Teammates and, to support this, we offer:
• Multiple medical plans including a high deductible, low cost health plan
• Company-sponsored (paid) Short-Term Disability, Long-Term Disability, and Life Insurance
• Comprehensive optional benefits such as Dental, Vision, Supplemental Life/AD&D, Legal/ID Protection, and Accident and Critical Illness Insurance
• Generous paid time off options, including uncapped vacation days, the greater of 3 paid sick days or in accordance with the applicable state or local paid sick leave law, 6 paid company holidays, 2 floating holidays, parental leave, bereavement leave, jury duty leave, voting leave, and other forms of paid leave as required by applicable law or regulation
• Employee Stock Purchase Program with additional opportunities to earn stock in the Company
• Retirement planning through the Company’s 401(k)


Who we are looking for:
The Commercial Account Specialist is responsible for providing administrative support and ensuring the functioning of fleet leasing operations. The primary focus of this role will be managing lease agreements, coordinating vehicle maintenance, and maintaining accurate records. The Commercial Account Specialist will collaborate with internal departments and external vendors to ensure efficient fleet management.
What you will do:
• Actively and consistently support all efforts to simplify and enhance the customer experience.
• Manage and administer fleet lease agreements, including vehicle acquisitions, disposals, and transfers.
• Coordinate with clients, vendors, and internal departments to ensure seamless fleet operations.
• Maintain accurate and up-to-date lease records, including vehicle information, lease terms, and lease-related documentation.
• Process lease-related paperwork, such as lease contracts, insurance documents, and vehicle registration.
• Assist in the preparation of lease agreements and renewal documents.
• Monitor lease expiration dates and proactively communicate with clients regarding lease renewals and terminations.
• Collaborate with maintenance and repair vendors to schedule routine servicing, inspections, and repairs for leased vehicles.
• Ensure compliance with regulatory requirements and company policies related to fleet leasing.
• Conduct regular audits of fleet data to identify discrepancies and reconcile any inconsistencies.
• Generate reports and provide data analysis on fleet utilization, costs, and performance metrics.
• Assist in developing and implementing strategies to optimize fleet efficiency and reduce operating costs.
• Perform additional duties as assigned.


What you will need:
• Ability to read, write, speak and understand English.
• High School or GED required
• 1-2 years of experience in automotive, fleet management, or lease administrative role

• Proven experience in fleet management, lease administration, or a similar role.
• Demonstrated organizational and multitasking skills, with the ability to prioritize and meet deadlines.
• Attention to detail and accuracy in maintaining records and documentation.
• Computer software and applications experience, including fleet management systems, MS Office Suite (particularly Excel), and database management.
• Effective communication skills, both verbal and written, with the ability to interact professionally with clients, vendors, and internal stakeholders.
• Basic knowledge of automotive m