Fiscal Assistant I

Classification Title:

Fiscal Assistant I

Classification Minimum Requirements:

High school diploma or equivalent and one year of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Job Description:

This is an entry-level position responsible for processing UF GO travel reimbursements and marketplace ordering for Wildlife Ecology and Conservation and the Florida Co-Op Unit.

Incumbent must coordinate with existing fiscal staff to prioritize travel transactions per department processing guidelines. Assist financial manager with UF payables, routine reporting, and other various fiscal and department duties as assigned. Must follow all department, university, state, and federal policies for pre- and post-financial expenditures, to include familiarity with state & cash-based funds and sponsored awards. This is an entry-level position that provides training and potential advancement opportunity.

Review and Reconcile travel-related PCard transactions by monitoring WEC Fiscal inbox in a timely fashion and aid in identifying fraudulent charges.  Send out notifications to PCard holders twice weekly to request outstanding documentation. Follow all department and university policies for pre- and post-financial expenditures. Work with Financial Managers to address any concerns and escalate problematic charges to department administration. 

Create requisitions and vouchers for purchase orders; process purchase orders in Marketplace.  Verify chart field values and sufficient budget prior to submitting requisitions.  

Provide back up to answering phones, directing visitors to the department and perform other fiscal and clerical related activities as assigned.

Assist with fiscal management and reporting as requested by working with the Financial Managers to identify process improvements for travel processing, PCards, requisitions, purchase orders, invoicing, and other areas in need of streamlining. 

Maintain up-to-date training in UF GO to serve as department delegate for non-employee affiliates with the University. Serve as back up for daily building security.

Expected Salary:

$17.50 - 19.50/hr commensurate with education and experience.

Required Qualifications:

High school diploma or equivalent and one year of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred:

PREFERRED QUALIFICATIONS

• Strong math skills
• Working knowledge of MS Excel
• Computer proficient
• Familiar with Web-based software
• Working knowledge of general accounting software and accounting procedures.

PREFERRED CHARACTERISTICS

• Task oriented
• Timely and accurate work
• Reliable and professional work ethic
• Demonstrated initiative for problem soliving
• Professional and cordial interactions with department and other personnel
• Effective verbal and written communication

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume/CV, and 3 professional references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information. 

Health Assessment Required: No