Accounting Specialist III

WSP is currently initiating a search for an Accounting Specialist III for our Costa Mesa, CA office. 

JOB SUMMARY

Primary responsibilities include, but not limited to, reconciling various general ledger accounts, preparing daily journal entries related to Registered Customer Accounts and Unregistered Customer Accounts activity,  daily/monthly reconciliation of cash receipts transactions from all sources i.e. cash, check, ACH, credit card, debit cards, lockbox, collection agency, etc., investigating and resolving all cash variances, researching and resolving all inquiries and chargeback items, preparing and recording month end journal entries i.e. accounts receivable other interoperability agency accrual, accounts payable other interoperability agency accrual, customer collection and violations collection agency fee accrual, tax and lottery intercept accrual, credit card processing fees accrual, administrative hearing deposit applied to violations, overpayments less than a $1.00 write off, overpayments applied to violation and other journal entries as needed, weekly/monthly reporting related to 405EL statistics and interoperability agencies activities, assist with budget compliance reporting, performing internal audits as needed, and providing back up to Finance and Accounting team members as needed. 

DUTIES AND RESPONSIBILITIES 

• Prepare daily deposit journal entries
• Prepare interoperability agencies deposits and journal entries
• Reconcile cash, check and credit card transactions daily and monthly
• Investigate and resolve all cash, check and credit card variances
• Reconcile IOP inbound and outbound activity between agencies
• Prepare month end journal entries for accounts receivable other IOP agency accrual, accounts payable other IOP agency accrual, customer collection and violations collections agency fee accrual, tax and lottery intercept accrual, credit card processing fees accrual, administrative hearing deposition applied to violations, overpayments less than a $1.00 write off, overpayments applied to violation and others as needed
• Prepare and post back-office journal entries as needed related to cash receipts from IOP agencies, cash disbursements to IOP agencies
• Prepare and initiated wire transfers between various bank account and applicable journal entries
  • Identify and report system functionality and reconciliation issues
  • Monitor and assist in resolving system and reconciliation issues
  • Prepare weekly, monthly and quarterly reports to client
  • Prepare weekly and monthly invoices to other interoperability agencies
  • Reconcile daily collection agency payments 
  • Reconcile collection agency invoicing
  • Reconcile various general ledger accounts
  • Cross train and back up other Finance and Accounting staff members as needed
  • Match and post accounts payable invoices
  • Issue and reconcile purchase orders
  • Perform vendor reconciliations
  • Prepare, post and reconcile customer refunds
  • Reconcile and prepare daily deposits
  • Reconcile and post other agency interoperability invoices including netting schedule
  • Process bank returned items
  • Research and process bank charge disputes
  • Prepare month end journal entries
  • Reconcile various general ledger accounts
  • Perform internal audits of customer adjustments posted as requested
  • Perform monthly audits related to transponders and cash on hand
  • Assist with project budget compliance reporting
  • Assist with process documentation
  • Other duties as assigned

 

QUALIFICATIONS

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. 
• Proficiency in MS Word and Excel 
• Ten key skills
• Strong technical research skills 
• Strong written and verbal communication skills
• Strong attention to detail and organizational skills
• Ability to work independently and under strict deadlines
• Ability to maintain confidentiality and discretion properly
• Should possess an above average skill ability and knowledge of PC computers.  The ability to develop, create, and utilize spreadsheet software (Microsoft Excel) and word processing software (Microsoft Word) on a daily basis.  The individual should possess the skills and ability to learn and utilize new software products as introduced by the organization.
• Ability to read and comprehend simple to complex instructions, correspondence, and memos. Ability to write simple to complex procedures, staff m