Finance & Data Coordinator

Job Description:

SUU's Community & Workforce Development (CWD) is a dynamic and entrepreneurial department within the Office or Regional Services. CWD offers a wide variety of industry-informed courses, certificate programs, professional conferences and workshops, and non-credit-to-credit pathways for adult and working learners. These offerings are focused on upskilling the workforce, growing businesses/economic opportunities, and elevating careers. Additionally, the department manages the SUU Leadership Institute and delivers leadership training to local, state and national audiences.

Reporting to the assistant director of operations and events, and responsible to director-level department staff, the finance and data coordinator coordinates details related to department reporting, invoicing, payments, and data entry. This position plays an integral part in maintaining monthly and quarterly reports. Responsibilities extend to event planning, project management, logistics, and reporting.

Duties and Responsibilities:

• Responsible for gathering and compiling all receipts from purchase cardholders in the department. Submits receipts at least weekly and allocates charges to the correct accounts. Files receipts for month-end statements.
• Adheres to established procedures for submitting requisitions to process invoice payments. Prepares and verifies invoices for Community & Workforce Development clients.
• Maintains comprehensive departmental student and financial records, ensuring all information is accurate and up-to-date. Regularly updates data and analytics to reflect current statuses and trends. This includes entering new student information, processing financial transactions, reconciling discrepancies, and generating detailed reports for departmental use. Collaborates with supervisor to ensure consistency and accuracy of shared data.
• Assists in the creation and disbursement of monthly, quarterly, and annual departmental reports. This involves gathering and analyzing relevant data, compiling information from various sources, and ensuring the accuracy and completeness of the reports. Coordinates with supervisor to review and finalize reports before distribution. Distributes the finalized reports to appropriate stakeholders in a timely manner, and addresses any follow-up questions or requests for additional information. Assists with department research projects and grant applications.
• Assists with coordinating logistics for departmental events and educational programming. This includes planning and organizing event details, such as securing venues, coordinating schedules, and managing registrations. Works closely with speakers, and participants to ensure all logistical aspects are handled efficiently. Assists in the preparation of materials, setting up and breaking down event spaces, and ensuring that all necessary equipment is available and functioning. Provides on-site support during events to address any issues and ensure smooth operations.
• Performs administrative and other office duties as assigned.

Education and Experience Requirements:

• Bachelor's degree from an accredited college or university or two years of relevant work experience
• Strong project management skills with the ability to coordinate multiple tasks and deadlines.
• Experience working with Banner

Documents Needed to Apply:

• Cover Letter
• Resume
• 3 References

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