Director of Finance & Administration

Location: Augusta,Maine,United States

Job Class Code: EA35
Grade: 35
Salary: $86,049 - $117,270 
Opening: June 7, 2024

Closing: June 28, 2024

Are you looking for advancement in your career? Would you excel as a member of a high performing senior leadership team? If you thrive in a fast-paced environment, we want you on our team!!

The Director of Finance & Administration is an executive-level position that reports directly to the Deputy Secretary of State for the Bureau of Motor Vehicles. This is a highly responsible leadership position with oversight of the Administrative Division which includes Accounting, Auditing, Contracts/Grants Management, Facilities Management, Finance and Records Management & Retention.  It serves as an advisor to the Secretary of State, Maine State Archivist, Deputy Secretary of State Corporations, Elections & Commissions and Deputy Secretary of State Information Services on financial and administrative matters of the department. 

Some of the highlights of the position include:

• Oversees the development and monitoring of the department budget totaling over $130 million in revenues and $66 million in expenditures.
• Responsible for preparation and submission of the department’s biennial budget, supplemental budget and work programs.
• Charged with the establishment and maintenance of fiscal procedures utilized throughout the department.
• Responsible for monitoring General Fund and Highway Fund revenues and making recommendations to the Revenue Forecasting Committee semi-annually.
• Supports the strategic plan and assists in aligning financial resources needed to accomplish goals.
• Serves as a member of the Secretary of State’s Leadership Team, addressing challenges, proposing solutions, and providing input on financial policy and other matters.

ESSENTIAL JOB FUNCTIONS:

• This position is responsible for all fiscal matters of the department. 
• Has overall responsibility for the operations of the Accounting, Auditing, Contracts/Grants Management, Facilities Management, Finance and Records Management & Retention sections.  
• Leads and develops a team of employees who work collaboratively supporting the goals of the department.
• Ensures equity and inclusion when making decisions and setting procedures for the division and bureau.
• Evaluates the effectiveness of financial procedures and develops improved methods of operation. 
• Establishes and maintains strong relationships with senior executives to identify their needs, provide guidance and seek full range of business solutions.
• Establishes and maintains strong relationships with cross functional groups and acts as a business partner to identify needs and seek full range of business solutions.
• Develops recommendations to strategically enhance financial performance and business   opportunities. 
• Oversees and assists with biennial budget development, analyzing projections for budget preparation to ensure sufficient funding is requested. 
• Provides timely and accurate analysis of budgets, financial trends and forecasts. 
• Works with Deputies and Directors to determine fiscal impact of proposed legislation.
• Oversees and prepares fiscal notes for legislative documents.
• Reviews, negotiates, and manages contracts to ensure protection and preservation of State assets. 
• Assists in facility lease negotiations. 
• Works with other departments in State Government including Attorney General, Bureau of General Services, Leased Space Division, Maine Information Technology, Office of State
• Controller and Office of State Procurement Services. 
• Oversees coordination of the annual audit by the State of Maine Department of Audit to ensure compliance with GAAP and applicable federal, state, and local regulatory laws and
• rules for financial and tax reporting. 
• Oversees revenues and provides leadership in the development and evaluation of short and long-term strategic financial objectives. 
• Attends Legislative public hearings and work sessions on budget bills.
• Assists the Secretary of State in the preparation of testimony for biennial and supplemental budgets for the Appropriations & Financial Affairs Committee, State & Local Government
• Committee, Transportation Committee and Veterans & Legal Affairs Committee.

OTHER DUTIES AND RESPONSIBILITIES:

• Performs other duties as required.

In order to be successful, you must have:

• Knowledge of modern principles and practices of public administration, accounting, finance, budgeting an